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Home › Categories › Video Conferencing

Video Conferencing Software, Compared: Verified 2026 Pricing

Bill BelcaminoBy Bill Belcamino · Last updated September 12, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team

Side-by-side pricing for Zoom, Google Meet, Microsoft Teams, GoToMeeting and Webex: entry price, free plan, how each vendor bills for AI, and the date we last checked each figure against the vendor’s own pricing page.

Video Conferencing Software, ComparedVerified Sep 12, 2026

Quick answer

  • Lowest published entry price: Microsoft Teams — From $4/user/mo (Teams Essentials). Entry prices use different billing units (per seat vs per account), so compare at your team size.
  • Free plans: Zoom (40 minutes for group meetings (unlimited 1:1)); Google Meet (60 minutes); Microsoft Teams (60-minute group meeting cap); Webex (40 minutes).
  • How AI is billed: Zoom — bundled free; Google Meet — bundled free; Microsoft Teams — flat-fee add-on; Webex — bundled free.

Video Conferencing pricing at a glance

Every row links to the comparison where the figure was verified and to the vendor’s pricing page.

ToolEntry priceFree planAI billingG2 ratingVerifiedSource
ZoomFrom $14.16/mo40 minutes for group meetings (unlimited 1:1)Bundled free4.5 / 556,610 reviewsSeptember 5, 2026in Zoom vs GoToMeetingVendor pricing ↗
Google MeetFrom $7/user/mo60 minutesBundled free—August 4, 2026in Zoom vs Google MeetVendor pricing ↗
Microsoft TeamsFrom $4/user/mo (Teams Essentials)Yes — 60-minute group meeting capFlat-fee add-on4.4 / 519,300 reviewsSeptember 12, 2026in Slack vs Microsoft TeamsVendor pricing ↗
GoToMeetingFrom $12/moN/A — no free plan, only a 14-day trial—4.2 / 517,100 reviewsSeptember 5, 2026in Zoom vs GoToMeetingVendor pricing ↗
WebexFrom $12/mo40 minutesBundled free4.2 / 518,900 reviewsAugust 22, 2026in Zoom vs WebexVendor pricing ↗

Head-to-head comparisons

Google Meet vs Microsoft TeamsUpdated September 23, 2026Zoom vs Google MeetUpdated August 4, 2026Zoom vs GoToMeetingUpdated September 5, 2026Zoom vs Microsoft TeamsUpdated September 1, 2026Zoom vs WebexUpdated August 22, 2026

Switching guides

Google Meet to Microsoft TeamsSwitching guideGoogle Meet to ZoomSwitching guideGoToMeeting to ZoomSwitching guideMicrosoft Teams to Google MeetSwitching guideMicrosoft Teams to SlackSwitching guideMicrosoft Teams to ZoomSwitching guideSlack to Microsoft TeamsSwitching guideWebex to ZoomSwitching guideZoom to Google MeetSwitching guideZoom to GoToMeetingSwitching guideZoom to Microsoft TeamsSwitching guideZoom to WebexSwitching guide
Team CommunicationRelated category
Verified data

Video Conferencing: security, offline & remote work

The video conferencing tools we track, side by side on compliance, single sign-on, offline access and remote or office controls. Every value links to the vendor page it came from.

What we checkedZoomGoogle MeetMicrosoft TeamsGoToMeetingWebex
Security & compliance
SOC 2 reportSOC 2 Type IIsourceSOC 2 Type IIsourceSOC 2 Type IIsourceSOC 2 Type IIsourceSOC 2 Type IIsource
ISO/IEC 27001CertifiedsourceCertifiedsourceCertifiedsourceNot publishedCertifiedsource
Other certificationsISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, SOC 2 + HITRUST, CSA STAR Level 2, UK Cyber Essentials Plus, IRAP, ENS, BSI C5, ISMAP, TX-RAMP, HDS, PCI DSS (Zoom Phone and Contact Center via PCIpal), FedRAMP Moderate (Zoom for Government)sourceISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, SOC 3sourceISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, SOC 1sourceSOC 3, BSI C5, PCI DSS, TRUSTe Enterprise Privacy, Global CBPR, Global PRP, APEC CBPR, APEC PRPsourceISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, ISO 9001, SOC 3, C5, CSA STAR Level 2, Cyber Essentials (UK), ENS (Spain), EU Cloud CoC, IRAP, ISMAP, FedRAMP (Webex for Government), DISA IL5 (Webex for Government)source
HIPAA (BAA)BAA availablesourceBAA availablesourceBAA availablesourceBAA availableGoTo Meeting for HealthcaresourceNot published
GDPR data processing agreementDPA offeredsourceDPA offeredsourceDPA offeredsourceDPA offeredsourceNot published
Single sign-on (SAML/OIDC)YesBusinesssourceYessourceYessourceYessourceYessource
SCIM user provisioningYesBusinesssourceNot publishedNot publishedYessourceYessource
Two-factor authenticationYesEnforcement: ProsourceYessourceYesEnforcement: Microsoft Entra ID Free (security defaults)sourceYessourceYessource
Admin audit logYesProsourceYessourceYessourceNot publishedYessource
Data residency choicesUS, Australia, Brazil, Canada, Germany, Japan, Singapore, MX, SwitzerlandProsourceUS, EUBusiness StandardsourceAustralia, Brazil, Canada, France, Germany, India, IT, Japan, NO, PL, QA, South Korea, South Africa, SE, Switzerland, UAE, UK, Americas, APAC, EMEAsourceNot publishedUS, EU, Canada, UK, Japan, Australia, Singapore, Saudi Arabia, UAE, Indiasource
Encryption256-bit AES-GCM for meeting audio, video and shared content in transit by default; optional end-to-end encryptionsourceEncrypted in transit by default (DTLS/SRTP); Meet recordings in Google Drive encrypted at restsourceTLS 1.2+ with AES-256 in transit; BitLocker plus per-file encryption at rest; optional end-to-end encryption and Customer KeysourceTLS 1.2+ in transit; AES-256 at rest for customer contentsourceAES-256-GCM for meeting media and stored content; TLS 1.2+ in transit; optional end-to-end encryptionsource
Self-hosting optionNot publishedNot publishedNot publishedNot publishedNot published
Offline access
Offline modeNot documentedNeeds a connectionMeet is a live video service with no offline mode; Google lists a broadband internet connection as a requirement.sourceNot documentedNot documentedNot documented
Desktop appsWindows, macOS, LinuxsourceBrowser onlysourceWindows, macOSsourceWindows, macOSsourceWindows, macOS, Linuxsource
Mobile appsiOS, AndroidsourceiOS, AndroidsourceiOS, AndroidsourceiOS, AndroidsourceiOS, Androidsource
Remote, hybrid & in-office
IP allowlistingNot publishedYesEnterprise StandardsourceYesMicrosoft Entra ID P1 (included in Microsoft 365 Business Premium)sourceNot publishedNot published
Device & session controlsYesProAccount security settings include automatic sign-out after a set time and re-authentication after inactivity.sourceYesEnterprise StandardContext-Aware Access policies by device security status, OS, IP range and country (Enterprise Standard and up, Frontline Standard, Education Standard, Cloud Identity Premium).sourceYesMicrosoft Entra Conditional Access policies apply to Teams sign-ins (device compliance, location); Intune mobile application management; Conditional Access requires Entra ID P1.sourceNot publishedNot published
Office & room hardwareZoom Rooms runs conference rooms and shared desks on Zoom Certified Hardware from major vendors, and Direct Guest Join lets rooms join other platforms' meetings.sourceGoogle Meet hardware kits turn conference rooms into Meet video-conference spaces; they need a display with HDMI, DVI or DisplayPort input.sourceMicrosoft Teams Rooms turn meeting spaces from huddle areas to large conference rooms into one-touch-join Teams rooms, sold as Windows and Android devices from partners.sourceGoTo no longer sells GoTo Room hardware kits or licenses; existing Poly, Logitech and Dolby kits still work, and rooms can join via SIP/H.323 audio gateways.sourceCisco Board, Desk and Room Series devices are Webex's own meeting-room and desk hardware; meetings also accept third-party SIP endpoints and PSTN phones.source
Editorial assessment

What this means for your team

  • Audit reports: all publish a SOC 2 report, and Zoom, Google Meet, Microsoft Teams and Webex also hold ISO/IEC 27001. Ask each vendor for the report under NDA before you sign; security reviews usually want the latest one.
  • Single sign-on: Zoom includes it on Business; Google Meet includes it; Microsoft Teams includes it; GoToMeeting includes it; Webex includes it. If your team signs in through Okta, Microsoft Entra ID or Google, price the plan that includes SSO, not the entry plan.
  • Health data: Zoom, Google Meet, Microsoft Teams and GoToMeeting will sign a HIPAA business associate agreement (GoToMeeting: GoTo Meeting for Healthcare). We found no BAA offer for Webex, so keep protected health information out of it.
  • Working offline: Google Meet needs an internet connection; Zoom, Microsoft Teams, GoToMeeting and Webex don’t document an offline mode. Details are in the Offline mode row above.
  • Office-only access: Google Meet can restrict sign-ins to approved IP ranges on Enterprise Standard; Microsoft Teams can restrict sign-ins to approved IP ranges on Microsoft Entra ID P1 (included in Microsoft 365 Business Premium). That suits an office network or a company VPN; fully remote teams need a VPN for it to work.
  • Where your data lives: Zoom lets you choose US, Australia, Brazil, Canada, Germany, Japan, Singapore, MX, Switzerland on Pro; Google Meet lets you choose US, EU on Business Standard; Microsoft Teams lets you choose Australia, Brazil, Canada, France, Germany, India, IT, Japan, NO, PL, QA, South Korea, South Africa, SE, Switzerland, UAE, UK, Americas, APAC, EMEA; Webex lets you choose US, EU, Canada, UK, Japan, Australia, Singapore, Saudi Arabia, UAE, India. This matters for teams hiring across the EU, UK or Australia.
  • In the office: Zoom: Zoom Rooms runs conference rooms and shared desks on Zoom Certified Hardware from major vendors, and Direct Guest Join lets rooms join other platforms' meetings. Google Meet: Google Meet hardware kits turn conference rooms into Meet video-conference spaces; they need a display with HDMI, DVI or DisplayPort input. Microsoft Teams: Microsoft Teams Rooms turn meeting spaces from huddle areas to large conference rooms into one-touch-join Teams rooms, sold as Windows and Android devices from partners. GoToMeeting: GoTo no longer sells GoTo Room hardware kits or licenses; existing Poly, Logitech and Dolby kits still work, and rooms can join via SIP/H.323 audio gateways. Webex: Cisco Board, Desk and Room Series devices are Webex's own meeting-room and desk hardware; meetings also accept third-party SIP endpoints and PSTN phones.

Zoom: worth knowing

  • RemoteZoom recommends 3.8 Mbps up / 3.0 Mbps down per user for 1080p group video. source
  • OfficeZoom Rooms can join meetings on other major video platforms via Direct Guest Join and Conference Room Connector. source
  • SecurityTurning on end-to-end encryption disables cloud recording, AI features and live transcription for that meeting. source
  • SecurityAdmins on Pro and higher can restrict meeting-summary access to specific IP ranges (a feature-level control, not a sign-in allowlist). source

Google Meet: worth knowing

  • RemoteGoogle's planning figure for large organizations is about 1 Mbps out / 1.3 Mbps in per video participant; audio-only is about 12/18 Kbps. source
  • RemotePhone dial-in for Meet must be turned on by an administrator. source
  • SecurityData-region policies only cover users on a supported Workspace edition. source
  • SecurityMeet recordings saved to Google Drive are encrypted at rest by default. source

Microsoft Teams: worth knowing

  • RemoteMicrosoft says Teams can deliver HD video in under 1.5 Mbps; actual use varies per call. source
  • RemotePhone dial-in (Audio Conferencing) needs an add-on license for each organizer; people who dial in need none. source
  • RemoteExternal guests with any business or consumer email address can be added to teams. source
  • OfficeThere is no native Linux desktop app; Linux users use Teams on the web or as a PWA. source

GoToMeeting: worth knowing

  • RemoteGoTo asks for 1 Mbps or better on computers; mobile devices need 3G or better, with WiFi recommended for VoIP audio. source
  • RemoteParticipants can dial into sessions by phone (PSTN). source
  • OfficeSIP or H.323 conference-room devices can connect to session audio via GoTo's gateway. source
  • SecurityThe HIPAA-oriented Healthcare plan is North America only and turns off recording and chat. source

Webex: worth knowing

  • RemoteWebex HD video uses up to 3.0 Mbps sending and 2.5 Mbps receiving per participant. source
  • RemoteWebex Messaging data region follows the organization's country: EMEA orgs go to EU data centers, the Americas and APAC to US data centers. source
  • SecurityWebex says it can be used in healthcare settings consistent with HIPAA needs; its help page does not state a standard customer BAA. source
  • SecurityAdmin audit logs are kept one year in most regions and three years in India. source

Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

Frequently asked questions

Which video conferencing tool is cheapest?

Of the 5 video conferencing tools HelpCompare tracks, the lowest published entry price belongs to Microsoft Teams (From $4/user/mo (Teams Essentials), verified September 12, 2026). Entry prices are the cheapest paid tier each vendor publishes; the right answer at your team size depends on seat minimums and add-ons, which each head-to-head comparison breaks down.

Which video conferencing tools have a free plan?

Free plans: Zoom (40 minutes for group meetings (unlimited 1:1)); Google Meet (60 minutes); Microsoft Teams (60-minute group meeting cap); Webex (40 minutes).

How do video conferencing tools charge for AI?

Zoom: Bundled free (AI Companion). Google Meet: Bundled free (Gemini AI notes). Microsoft Teams: Flat-fee add-on (Copilot). Webex: Bundled free (AI Assistant).

Where does this pricing data come from?

Every figure was recorded from the vendor's own pricing page during research for a HelpCompare comparison, and is dated. The most recent check in this category was September 12, 2026. Nothing is estimated: where a vendor publishes no price, we say so. The full dataset is free to reuse under CC BY 4.0 at helpcompare.com/data/.

Sources

Figures come from each vendor’s pricing page, recorded on the date shown. Download the full dataset from Open Data (JSON and CSV, CC BY 4.0).

Cite this page: HelpCompare, “Video Conferencing Software, Compared: Verified 2026 Pricing”, helpcompare.com/video-conferencing/ (updated ).

Source links on this site are checked every month; last check . How sources are checked.

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About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 12, 2026. No paid sponsorships, no affiliate commissions.

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