Skip to content
Start here
Browse by category
AI Assistants5Accounting Software3Agency & Funnel Software4B2B Sales Outreach5Business Backup3Business Email & Office3CRM Platforms7Cloud Storage4Customer Support3Design Tools3E-Signature3E-commerce Platforms3Email Marketing1Inventory Management3Knowledge Management3Marketing Automation11POS Systems3Paid Ads Management3Password Managers3Payment Processing3Payroll & HR3Project Management7SEO Software3Sales Intelligence3Scheduling Software3Social Media Management3Team Communication1Time Tracking3Video Conferencing5Website Builders3Workflow Automation3
All categories →
Not sure what you need? Start hereTell us the job and see the software it takes, with verified prices for your team.
Recently verified
Decision brief builderTurn your shortlist into a one-page case for sign-off: verified prices for your team size, requirements and sources.
Recently updated switching guides
All 264 migration guides →
What every guide covers
What transfers, and what doesn’tThe vendor’s own import path, step by step, plus the data you will rebuild by hand. Switching cost estimatorAn adjustable estimate of the hidden labor, cleanup and retraining cost, with its assumptions shown.
Open data
Open data hub: every dataset (JSON/CSV)JSON and CSV under CC BY 4.0. Every value carries its source page and verification date. How we verify pricingThe research method behind every figure on the site.
Pricing data
Software IndexEvery tool we track in one sortable table: entry price, free plan, AI pricing and source. AI Pricing DatabaseHow each vendor bills its AI features: bundled, add-on, metered or quote. Stack Cost CheckerPrice every tool you pay for at list price, saved in a link that re-prices later.Black Friday Software DealsVerified deals plus the discounts you can get today, checked on each vendor’s site.
Original research
The B2B SaaS Sticker Shock IndexCheapest published entry price in 18 categories, ranked.2026 SaaS Price IncreasesEvery list-price increase we could verify, with old price, new price and source.The AI TaxHow 19 AI features are actually billed: bundled, add-on or metered.The Real Cost of a 10-Person Startup StackThree software stacks priced at published entry prices.
Security & compliance
Security & compliance databaseSOC 2, ISO 27001, HIPAA BAAs, and the plan you need for SSO, SCIM and audit logs. How to read security claimsSOC 2 vs ISO 27001, the single sign-on tax, and what “Not published” means.
Where your team works
Offline access databaseWhich tools work without internet, in which app, and what syncs later. Remote vs office guideIP allowlisting, device controls, data residency and office hardware, tool by tool.
Side by side
Security in every comparisonEach head-to-head now compares compliance, sign-in, offline and remote controls. Download the dataJSON and CSV, CC BY 4.0. Every value carries the vendor URL and quote.
Home › Categories › Knowledge Management

Knowledge Base & Wiki Software, Compared: Verified 2026 Pricing

Bill BelcaminoBy Bill Belcamino · Last updated September 24, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team

Side-by-side pricing for Notion, Confluence, Coda and Microsoft OneNote: entry price, free plan, how each vendor bills for AI, and the date we last checked each figure against the vendor’s own pricing page.

Knowledge Base & Wiki Software, ComparedVerified Sep 24, 2026

Quick answer

  • Lowest published entry price: Confluence — From $6.70/mo.
  • Free plans: Notion (no hard seat cap, but collaboration features gated behind paid tiers); Confluence (hard cap at 10 users); Coda (Free — collaborative docs, tables, formulas and automations, limited AI trial); Microsoft OneNote (the OneNote app is free).

Knowledge Management pricing at a glance

Every row links to the comparison where the figure was verified and to the vendor’s pricing page.

ToolEntry priceFree planAI billingG2 ratingVerifiedSource
NotionFrom $10/moNo hard seat cap, but collaboration features gated behind paid tiers—4.6 / 513,836 reviewsSeptember 13, 2026in Notion vs ConfluenceVendor pricing ↗
ConfluenceFrom $6.70/moHard cap at 10 users—4.1 / 54,367 reviewsSeptember 13, 2026in Notion vs ConfluenceVendor pricing ↗
CodaFree; Pro $12/Doc Maker/mo (annual), $15 monthlyFree — collaborative docs, tables, formulas and automations, limited AI trial——September 23, 2026in Coda vs NotionVendor pricing ↗
Microsoft OneNoteFree; in Microsoft 365 Business Basic $7/user/mo (annual)Yes — the OneNote app is free——September 24, 2026in Notion vs OneNoteVendor pricing ↗

Head-to-head comparisons

Coda vs ConfluenceUpdated September 23, 2026Coda vs NotionUpdated September 23, 2026Notion vs ConfluenceUpdated September 13, 2026Notion vs OneNoteUpdated September 24, 2026

Switching guides

Coda to ConfluenceSwitching guideCoda to NotionSwitching guideConfluence to CodaSwitching guideConfluence to NotionSwitching guideNotion to CodaSwitching guideNotion to ConfluenceSwitching guideNotion to Microsoft OneNoteSwitching guideMicrosoft OneNote to NotionSwitching guide
Verified data

Knowledge Management: security, offline & remote work

The knowledge management tools we track, side by side on compliance, single sign-on, offline access and remote or office controls. Every value links to the vendor page it came from.

What we checkedNotionConfluenceCodaMicrosoft OneNote
Security & compliance
SOC 2 reportSOC 2 Type IIsourceSOC 2 Type IIsourceSOC 2 Type IIsourceSOC 2 Type IIsource
ISO/IEC 27001CertifiedsourceCertifiedsourceCertifiedsourceCertifiedsource
Other certificationsISO/IEC 27701, ISO/IEC 27017, ISO/IEC 27018sourceISO/IEC 27018, FedRAMP Moderate, CSA STAR, TISAX, C5, IRAPsourceISO/IEC 27017, ISO/IEC 27018sourceISO/IEC 27017, ISO/IEC 27018source
HIPAA (BAA)BAA availableEnterprisesourceBAA availableStandardsourceBAA availableEnterprisesourceBAA availablesource
GDPR data processing agreementDPA offeredsourceDPA offeredsourceDPA offeredsourceDPA offeredsource
Single sign-on (SAML/OIDC)YesBusinesssourceYesAny plan with Atlassian Guard Standard (add-on); included in EnterprisesourceYesEnterprisesourceYessource
SCIM user provisioningYesEnterprisesourceYesAny plan with Atlassian Guard Standard (add-on); included in EnterprisesourceYesEnterprisesourceNot published
Two-factor authenticationYessourceYesEnforcement: All plans (managed accounts)sourceYessourceYessource
Admin audit logYesEnterprisesourceYesAny plan with Atlassian Guard Standard (add-on); included in EnterprisesourceYesEnterprisesourceYessource
Data residency choicesUS, EU, Japan, South KoreaEnterprisesourceAustralia, Canada, EU, Germany, India, Japan, Singapore, South Korea, Switzerland, UK, USStandardsourceNot publishedAustralia, AT, Brazil, Canada, CL, DK, France, Germany, India, Indonesia, Israel, IT, Japan, MY, MX, NZ, NO, PL, QA, South Africa, South Korea, ES, SE, Switzerland, TW, UAE, UKAdvanced Data Residency (add-on)source
EncryptionAES-256 at rest; TLS 1.2+ in transitsourceAES-256 full-disk encryption at rest; TLS 1.2+ in transitsourceAES-256 at rest; TLS 1.2+ in transitsourceBitLocker disk encryption plus per-file AES-256 encryption at rest (OneDrive/SharePoint); SSL/TLS in transitsource
Self-hosting optionNot publishedNot publishedNot publishedNot published
Offline access
Offline modeWorks offlineIn the desktop and mobile apps you can view, edit and create pages offline once they are downloaded to that device; changes save locally and sync automatically when you reconnect.sourcePartialIf the connection drops, you can keep editing pages, live docs, blog posts and slides that were already open; changes are stored locally and sync when you reconnect, but new content can't be created offline.sourceWorks offlineDocs already opened in the browser can be edited offline from a local cache, and changes sync automatically when you reconnect.sourceWorks offlineAll OneNote apps keep a cached copy of notebooks on the device so notes can be used offline, and changes made offline sync to OneDrive when you next connect.source
Desktop appsWindows, macOSsourceNot publishedNot publishedWindows, macOSsource
Mobile appsiOS, AndroidsourceiOS, AndroidsourceiOS, AndroidsourceiOS, Androidsource
Offline limitsPages must be marked Available offline per device; automatic download of recent and favorited pages only on Business and Enterprise; databases download the first 50 rowsBusiness (auto-download)sourceOnly content opened while online; no creating new content, and Rovo/AI tools, some macros, integrations and external media need a connectionsourceDocs must be opened online first; offline edits are lost on refresh/logout/cache clear or if not synced within 30 days; Packs, embeds and templates need internet.source—
Remote, hybrid & in-office
IP allowlistingNot publishedYesPremiumsourceNot publishedYesMicrosoft 365 Business Premium (or Entra ID P1)source
Device & session controlsNot publishedYesAny plan with Atlassian Guard Standard (add-on); included in EnterpriseMobile app management policies for the Confluence Cloud iOS and Android apps via Atlassian Guard Standard.sourceYesEnterpriseEnterprise admins can set an idle session timeout, a data export policy, and enable/disable sign-in methods.sourceYesMicrosoft 365 Business Premium (or Entra ID P1)Entra Conditional Access can require MFA, compliant or hybrid-joined devices, approved client apps or app protection policies; SharePoint/OneDrive can block unmanaged devices or limit them to browser-only access with no download, print or sync.source
Editorial assessment

What this means for your team

  • Audit reports: all publish a SOC 2 report, and Notion, Confluence, Coda and Microsoft OneNote also hold ISO/IEC 27001. Ask each vendor for the report under NDA before you sign; security reviews usually want the latest one.
  • Single sign-on: Notion includes it on Business; Confluence includes it on Any plan with Atlassian Guard Standard (add-on); included in Enterprise; Coda includes it on Enterprise; Microsoft OneNote includes it. If your team signs in through Okta, Microsoft Entra ID or Google, price the plan that includes SSO, not the entry plan.
  • Health data: Notion, Confluence, Coda and Microsoft OneNote will sign a HIPAA business associate agreement (Notion: Enterprise; Confluence: Standard; Coda: Enterprise).
  • Working offline: Notion, Coda and Microsoft OneNote let you keep working without a connection; Confluence works offline only in part. Details are in the Offline mode row above.
  • Office-only access: Confluence can restrict sign-ins to approved IP ranges on Premium; Microsoft OneNote can restrict sign-ins to approved IP ranges on Microsoft 365 Business Premium (or Entra ID P1). That suits an office network or a company VPN; fully remote teams need a VPN for it to work.
  • Where your data lives: Notion lets you choose US, EU, Japan, South Korea on Enterprise; Confluence lets you choose Australia, Canada, EU, Germany, India, Japan, Singapore, South Korea, Switzerland, UK, US on Standard; Microsoft OneNote lets you choose Australia, AT, Brazil, Canada, CL, DK, France, Germany, India, Indonesia, Israel, IT, Japan, MY, MX, NZ, NO, PL, QA, South Africa, South Korea, ES, SE, Switzerland, TW, UAE, UK on Advanced Data Residency (add-on). This matters for teams hiring across the EU, UK or Australia.

Notion: worth knowing

  • OfflineSharing and permission changes are unavailable offline, so set access before disconnecting. source
  • OfflineOffline databases download only the first 50 rows automatically; other rows must be downloaded individually. source
  • RemoteOffline text edits merge automatically with collaborators' changes; non-text changes may need review. source
  • SecurityGuests cannot use SAML SSO; only workspace members can sign in with it. source

Confluence: worth knowing

  • RemoteEven with an IP allowlist, some Jira/Confluence information (such as notification details and Smart Links) stays visible to users outside the allowed ranges. source
  • SecurityOn the Confluence pricing page, Guard Standard (SSO, SCIM, mobile app management) is marked 'Requires Atlassian Guard Standard subscription' on Free, Standard and Premium and 'Included' on Enterprise. source
  • OfflineOffline editing covers pages, live docs, blog posts and slides that were opened while online. source

Coda: worth knowing

  • RemotePacks that connect to on-premise systems behind a firewall or VPN (e.g. Jira Data Center) need Coda's egress IPs (egress.coda.io) allowlisted by IT. source
  • SecurityEnterprise admins can limit external sharing to unrestricted, invite-only, or no external access. source
  • OfflineOffline edits made while collaborators are also editing are more likely to conflict when they sync. source

Microsoft OneNote: worth knowing

  • OfflineChanges made to OneNote notebooks while offline sync to OneDrive on reconnect and then appear on the user's other devices. source
  • RemoteWhen access is limited on unmanaged (e.g. personal home) devices, users get browser-only access and cannot open content in the Office desktop apps. source
  • SecurityLocation (IP) and device rules use Entra Conditional Access, which needs Entra ID P1 licenses or Microsoft 365 Business Premium. source
  • SecurityTenants in 27 local region geographies (e.g. Australia, Canada, Germany, Japan, UK) can buy Advanced Data Residency for stronger in-country storage commitments. source

Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

Frequently asked questions

Which knowledge management tool is cheapest?

Of the 4 knowledge management tools HelpCompare tracks, the lowest published entry price belongs to Confluence (From $6.70/mo, verified September 13, 2026). Entry prices are the cheapest paid tier each vendor publishes; the right answer at your team size depends on seat minimums and add-ons, which each head-to-head comparison breaks down.

Which knowledge management tools have a free plan?

Free plans: Notion (no hard seat cap, but collaboration features gated behind paid tiers); Confluence (hard cap at 10 users); Coda (Free — collaborative docs, tables, formulas and automations, limited AI trial); Microsoft OneNote (the OneNote app is free).

Where does this pricing data come from?

Every figure was recorded from the vendor's own pricing page during research for a HelpCompare comparison, and is dated. The most recent check in this category was September 24, 2026. Nothing is estimated: where a vendor publishes no price, we say so. The full dataset is free to reuse under CC BY 4.0 at helpcompare.com/data/.

Sources

Figures come from each vendor’s pricing page, recorded on the date shown. Download the full dataset from Open Data (JSON and CSV, CC BY 4.0).

Cite this page: HelpCompare, “Knowledge Base & Wiki Software, Compared: Verified 2026 Pricing”, helpcompare.com/knowledge-management/ (updated ).

Source links on this site are checked every month; last check . How sources are checked.

Start with the job

Guides for the jobs this software does

Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

Keep team docs and a wikiAll 50 job guides
Need sign-off?

Turn this into a one-page decision brief

Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.

Build a decision brief

From shortlist to switched

Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

01 · CompareWhich tool fits your team, side by side.132 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
Bill Belcamino, founder of HelpCompare
About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 24, 2026. No paid sponsorships, no affiliate commissions.

Read Bill’s story How we verify pricingSpot an error? Tell Bill