Security, offline and access rules that differ between Confluence and Notion. Rows where both tools are the same (4) are left out; the full side-by-side is on each tool’s page: Confluence, Notion.
PartialIf the connection drops, you can keep editing pages, live docs, blog posts and slides that were already open; changes are stored locally and sync when you reconnect, but new content can't be created offline.source
Works offlineIn the desktop and mobile apps you can view, edit and create pages offline once they are downloaded to that device; changes save locally and sync automatically when you reconnect.source
Only content opened while online; no creating new content, and Rovo/AI tools, some macros, integrations and external media need a connectionsource
Pages must be marked Available offline per device; automatic download of recent and favorited pages only on Business and Enterprise; databases download the first 50 rowsBusiness (auto-download)source
YesAny plan with Atlassian Guard Standard (add-on); included in EnterpriseMobile app management policies for the Confluence Cloud iOS and Android apps via Atlassian Guard Standard.source
Set up single sign-on in Notion on Business before you invite the team, so accounts are created through your identity provider rather than by hand.
If you restrict Confluence to office or VPN IP addresses today, check how you will enforce the same rule in Notion; we found no IP allowlisting documented.
Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data
KNOWLEDGE MANAGEMENT · MIGRATION GUIDE
Switching from Confluence to Notion
Confluence-to-Notion is Notion’s flagship migration path, backed by a mature native importer that Notion has marketed for years and that can handle large Confluence spaces.
Quick verdict: One of the smoother cross-category migrations covered in this cluster — Notion’s importer is genuinely well-built — but still expect manual work reapplying permissions and rebuilding Confluence macros that don’t map to Notion blocks.
Why teams switch from Confluence to Notion
A faster, more flexible writing and editing experience
Teams frustrated with Confluence’s heavier page templates often prefer Notion’s lighter, block-based editor for day-to-day documentation.
Consolidating docs, wikis, and project tracking in one tool
Notion’s databases can double as lightweight project trackers alongside documentation, reducing the need for a separate Jira-Confluence pairing for smaller teams.
A mature, well-tested native importer
Notion’s Confluence importer has been refined over multiple years and is built to handle large spaces (Notion’s help center lists up to 30GB with its API importer) with good formatting fidelity.
Estimate the real hidden cost of moving from Confluence to Notion, not just the subscription price.
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Estimated migration time
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Data friction rating
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Total hidden switching cost
Data mapping & cleaning labor—
Migration / cleaning tooling fees—
Team retraining overhead—
Switching friction buffer (10%)—
Assumes a blended $45/hr internal labor rate, using Notion’s native importer. Adjust the sliders to match your team.
How to migrate your data
Notion’s native Confluence importer does the heavy lifting, but large or heavily macro-based spaces still need manual review.
Step
What happens
1Connect Notion’s Confluence importer
From Notion’s settings, launch the built-in Confluence importer and authenticate against your Confluence instance.
2Select spaces to import
Choose which Confluence spaces to bring over, importing large instances space-by-space if you want more control over the process.
3Run the import and check the summary
Let Notion convert pages, then review the import summary for pages or macros flagged as only partially converted.
4Rebuild unsupported macros
Manually recreate Confluence macros (like Jira issue tables or complex layout macros) as Notion blocks or embeds where the importer couldn’t translate them directly.
5Reapply workspace and page permissions
Set sharing and permission levels in Notion to match your old Confluence space permissions, since these reset during import.
6Spot-check formatting on complex pages
Review pages with heavy macro use, nested page trees, or nonstandard layouts before retiring the old Confluence space.
What Notion’s importer doesn’t handle: Confluence macros (especially Jira-linked and layout macros) don’t have a direct equivalent in Notion and need manual rebuilding; page permissions also reset and must be reapplied after import.
Pricing during the transition
Here’s how Confluence and Notion plans stack up as of September 2026, from free tier to the mid-market plan most switching teams land on. Atlassian prices Confluence per user by team size, and its pricing page shows the 300-user price by default, so check the price for your user count before you budget.
Plan
Confluence
Notion
Free plan
Free: $0 — up to 10 users
Free: $0 — unlimited pages for individuals, limited blocks for small teams
Entry paid tier
Standard: $6.70/user/month billed monthly for a 10-user team ($5.42 at Atlassian’s 300-user default)
Plus: $10/member/month billed yearly
Mid tier
Premium: $10.44/user/month billed monthly at Atlassian’s 300-user default, adds analytics and unlimited storage
Business: $20/member/month billed yearly, adds SAML SSO and advanced permissions
Notion’s per-member pricing can look higher than Confluence’s entry tier, but its AI features and database flexibility are bundled in rather than sold as separate add-ons.
Feature-parity checklist
Notion trades Confluence’s Jira-linked structure for more flexible, lightweight documentation and light project tracking.
Feature
Confluence
Notion equivalent
Page/block editing flexibility
More structured, page-and-template based editor
Highly flexible block-based editor
Database/structured content
Tables and structured macros, less flexible than Notion databases
Native relational databases with custom properties
Enterprise permissions & spaces
Space-based permissions built for larger orgs
Workspace/page-level sharing, less granular
Native importer coverage
Official Notion Importer app available (reverse direction)
How large a Confluence space can Notion’s importer handle?
Notion’s help center lists imports of up to 30GB with its API importer (up to 5GB with the zip-file importer, or 15GB on request), though very large or complex spaces still benefit from a space-by-space approach.
Do Jira issue links inside Confluence pages survive the import?
No, live Jira macros and issue tables generally don’t convert automatically and need to be manually rebuilt as embeds or plain links inside Notion.
Will comments and page history come over?
Typically no: the importer focuses on current page content, so comment threads and version history are usually left behind unless separately archived.
Is Notion a good replacement if we still use Jira for engineering?
It can work as a hybrid setup (Jira for tickets, Notion for docs), but you’ll lose the tight native linking Confluence has with Jira, so weigh that against Notion’s editing experience.
How long does importing a mid-size Confluence space take?
For a few hundred pages, the import itself usually completes within an hour or so, but budget several days afterward for reviewing conversion issues and rebuilding permissions.
Canonical data for the tools on this page
Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.
Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.
Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.
Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.
Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.
“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”
Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 16, 2026. No paid sponsorships, no affiliate commissions.
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