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What every guide covers
What transfers, and what doesn’tThe vendor’s own import path, step by step, plus the data you will rebuild by hand. Switching cost estimatorAn adjustable estimate of the hidden labor, cleanup and retraining cost, with its assumptions shown.
Pricing data
Software IndexEvery tool we track in one sortable table: entry price, free plan, AI pricing and source. AI Pricing DatabaseHow each vendor bills its AI features: bundled, add-on, metered or quote.
Original research
The B2B SaaS Sticker Shock IndexCheapest published entry price in 18 categories, ranked.The AI TaxHow 19 AI features are actually billed: bundled, add-on or metered.The Real Cost of a 10-Person Startup StackThree software stacks priced at published entry prices.
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Download the datasetsJSON and CSV under CC BY 4.0. Every value carries its source page and verification date. How we verify pricingThe research method behind every figure on the site.
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Security & compliance databaseSOC 2, ISO 27001, HIPAA BAAs, and the plan you need for SSO, SCIM and audit logs. How to read security claimsSOC 2 vs ISO 27001, the single sign-on tax, and what “Not published” means.
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Offline access databaseWhich tools work without internet, in which app, and what syncs later. Remote vs office guideIP allowlisting, device controls, data residency and office hardware, tool by tool.
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Security in every comparisonEach head-to-head now compares compliance, sign-in, offline and remote controls. Download the dataJSON and CSV, CC BY 4.0. Every value carries the vendor URL and quote.
KNOWLEDGE MANAGEMENT · MIGRATION GUIDE

Switching from Notion to Microsoft OneNote

OneNote has no Notion importer. Export from Notion as PDF, HTML or Markdown and rebuild the pages you still use as OneNote notebooks.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 24, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Notion to Microsoft OneNoteVerified Sep 24, 2026

Quick verdict: Move to OneNote when your team already pays for Microsoft 365 and does not need Notion’s databases, or when free-form notes, ink and offline notebooks matter more than structure.

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Notion to Microsoft OneNote

    No extra bill

    The OneNote app is free and OneNote on the web is in Microsoft 365 Business Basic.

    Free-form notes

    Type, draw or clip anywhere on the page.

    Offline notebooks

    Every version keeps a cached copy for offline use.

    How the migration actually works

    Notion lets you export a page, a database or the whole workspace as PDF, HTML or Markdown (CSV for databases). OneNote has no importer for these, so the move is a rebuild.

    StepWhat you do
    1Export your workspaceFrom Notion, export the workspace or the pages you need as PDF or HTML; export databases as CSV.
    2Create notebooksMap top-level Notion pages to OneNote notebooks and sub-pages to sections.
    3Copy the living pagesPaste the text of pages you still edit into OneNote pages.
    4Attach the archiveAttach exported PDFs or files to OneNote pages for reference material.
    5Replace databasesOneNote has no databases; move trackers to Excel, Lists or Planner in Microsoft 365, or keep them as tables on a page.
    6Store in OneDrive or SharePointPut team notebooks where everyone can open them, then cancel Notion.

    What this path doesn’t do for you:

    Databases, relations, rollups, filtered views and templates have no OneNote equivalent. Exported pages keep their text but not Notion’s structure.

    Pricing side by side

    PlanNotionMicrosoft OneNote
    Free planFree plan; collaboration features gatedFree app
    Entry paid planPlus $10/member/mo (annual), $12 monthlyIncluded in Microsoft 365 Business Basic $7/user/mo (annual)
    Next tierBusiness $20/member/mo (annual)Business Standard $14/user/mo (annual)
    StructurePages, blocks, databasesNotebooks, sections, free-form pages
    OfflineNot covered on pages checkedCached copy on every version

    Prices checked on each vendor’s own pricing page on September 24, 2026.

    Feature parity check

    CapabilityNotionMicrosoft OneNote
    StructureBlocks and databasesFree-form pages
    DatabasesYesNo
    Ink and drawingNot a core featureYes
    OfflineNot covered on pages checkedCached copy on every version
    Price$10/member/mo (annual)Free / in Microsoft 365

    Going the other direction, or want the full comparison first?

    Read the Notion vs Microsoft OneNote comparison Switching from Microsoft OneNote to Notion instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Notion and Microsoft OneNote. Rows where both tools are the same (7) are left out; the full side-by-side is on each tool’s page: Notion, Microsoft OneNote.

    What changesNotion (today)Microsoft OneNote (after)
    Other certificationsISO/IEC 27701, ISO/IEC 27017, ISO/IEC 27018sourceISO/IEC 27017, ISO/IEC 27018source
    HIPAA (BAA)BAA availableEnterprisesourceBAA availablesource
    Single sign-on (SAML/OIDC)YesBusinesssourceYessource
    SCIM user provisioningYesEnterprisesourceNot published
    Admin audit logYesEnterprisesourceYessource
    Data residency choicesUS, EU, Japan, South KoreaEnterprisesourceAustralia, AT, Brazil, Canada, CL, DK, France, Germany, India, Indonesia, Israel, IT, Japan, MY, MX, NZ, NO, PL, QA, South Africa, South Korea, ES, SE, Switzerland, TW, UAE, UKAdvanced Data Residency (add-on)source
    EncryptionAES-256 at rest; TLS 1.2+ in transitsourceBitLocker disk encryption plus per-file AES-256 encryption at rest (OneDrive/SharePoint); SSL/TLS in transitsource
    Offline limitsPages must be marked Available offline per device; automatic download of recent and favorited pages only on Business and Enterprise; databases download the first 50 rowsBusiness (auto-download)source—
    IP allowlistingNot publishedYesMicrosoft 365 Business Premium (or Entra ID P1)source
    Device & session controlsNot publishedYesMicrosoft 365 Business Premium (or Entra ID P1)Entra Conditional Access can require MFA, compliant or hybrid-joined devices, approved client apps or app protection policies; SharePoint/OneDrive can block unmanaged devices or limit them to browser-only access with no download, print or sync.source
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Microsoft OneNote before you invite the team, so accounts are created through your identity provider rather than by hand.

    Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Can OneNote import from Notion?

    No. Export Notion pages as PDF, HTML or Markdown and rebuild them in OneNote.

    What happens to my Notion databases?

    Export them as CSV; OneNote has no databases, so move trackers to Excel or another Microsoft 365 app.

    Is OneNote really free?

    Yes. The app is free, and OneNote on the web is included in Microsoft 365 Business Basic ($7/user/mo annual).

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

    NotionPricing, free plan, AI cost & every comparison›Microsoft OneNotePricing, free plan, AI cost & every comparison›
    Notion vs OneNoteHead-to-head comparisonCoda vs NotionHead-to-head comparisonNotion vs ConfluenceHead-to-head comparisonCoda vs ConfluenceHead-to-head comparison
    Microsoft OneNote to NotionSwitching guideCoda to NotionSwitching guideNotion to CodaSwitching guideConfluence to NotionSwitching guideNotion to ConfluenceSwitching guideCoda to ConfluenceSwitching guide

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Start with the job

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    Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

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    Build a decision brief

    From shortlist to switched

    Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

    01 · CompareWhich tool fits your team, side by side.116 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.232 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Engineer by training, operator by experience, marketer by choice. Bill spent nine years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 24, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill