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Home › Software Index › Microsoft OneNote
Microsoft OneNote logo
Knowledge Management

Microsoft OneNote pricing

Microsoft OneNote is tracked by HelpCompare in the Knowledge Management category. This page collects every pricing fact, rating and switching guide we publish about Microsoft OneNote, and links each one back to the comparison it was verified in.

Last verified September 24, 2026 Official site ↗Vendor pricing ↗ Methodology Get this as JSON
Entry price
Free; in Microsoft 365 Business Basic $7/user/mo (annual)Free app; business use via Microsoft 365 Business Basic at $7 per user per month, paid yearlyVerified in notion-vs-onenote
Free plan
Free planYes — the OneNote app is free
AI feature
None tracked
How AI is billed
Not trackedThis tool is not yet in The AI Tax dataset.
G2 rating
Not tracked
On HelpCompare
1 comparison2 migration guides
Microsoft OneNote pricing

Everything we have verified about Microsoft OneNote

Every row was recorded on a HelpCompare comparison page. The Source column links to the page it was verified on and the date it was last checked.

AttributeValueSource & date
Entry price Free; in Microsoft 365 Business Basic $7/user/mo (annual) notion-vs-onenote
September 24, 2026
Free plan Yes — the OneNote app is free notion-vs-onenote
September 24, 2026
Microsoft 365 Business Basic $7/user/mo (annual) includes OneNote on the web notion-vs-onenote
September 24, 2026
Offline All versions keep a cached copy of notebooks notion-vs-onenote
September 24, 2026
Storage Notebooks stored in OneDrive or SharePoint notion-vs-onenote
September 24, 2026
Export Pages export as PDF; notebook import deprecated notion-vs-onenote
September 24, 2026
Verified data

Microsoft OneNote security, offline access & remote work

Compliance reports, sign-in controls, offline access and the setup details that matter for remote, hybrid and in-office teams. Each value links to the vendor page it came from. Microsoft OneNote’s own security documentation: microsoft.com. Scope: Researched as sold to businesses in Microsoft 365; security, compliance and access controls are Microsoft 365 tenant-level (Entra ID / Purview / SharePoint-OneDrive), not specific to OneNote.

Security & compliance

SOC 2 report
SOC 2 Type IIsource
ISO/IEC 27001
Certifiedsource
Other certifications
ISO/IEC 27017, ISO/IEC 27018source
HIPAA (BAA)
BAA availablesource
GDPR data processing agreement
DPA offeredsource
Single sign-on (SAML/OIDC)
Yessource
SCIM user provisioning
Not published
Two-factor authentication
Yessource
Admin audit log
Yessource
Data residency choices
Australia, AT, Brazil, Canada, CL, DK, France, Germany, India, Indonesia, Israel, IT, Japan, MY, MX, NZ, NO, PL, QA, South Africa, South Korea, ES, SE, Switzerland, TW, UAE, UKAdvanced Data Residency (add-on)source
Encryption
BitLocker disk encryption plus per-file AES-256 encryption at rest (OneDrive/SharePoint); SSL/TLS in transitsource
Self-hosting option
Not published

Offline access

Offline mode
Works offlineAll OneNote apps keep a cached copy of notebooks on the device so notes can be used offline, and changes made offline sync to OneDrive when you next connect.source
Desktop apps
Windows, macOSsource
Mobile apps
iOS, Androidsource

Remote, hybrid & in-office

IP allowlisting
YesMicrosoft 365 Business Premium (or Entra ID P1)source
Device & session controls
YesMicrosoft 365 Business Premium (or Entra ID P1)Entra Conditional Access can require MFA, compliant or hybrid-joined devices, approved client apps or app protection policies; SharePoint/OneDrive can block unmanaged devices or limit them to browser-only access with no download, print or sync.source

Microsoft OneNote: worth knowing

  • OfflineChanges made to OneNote notebooks while offline sync to OneDrive on reconnect and then appear on the user's other devices. source
  • RemoteWhen access is limited on unmanaged (e.g. personal home) devices, users get browser-only access and cannot open content in the Office desktop apps. source
  • SecurityLocation (IP) and device rules use Entra Conditional Access, which needs Entra ID P1 licenses or Microsoft 365 Business Premium. source
  • SecurityTenants in 27 local region geographies (e.g. Australia, Canada, Germany, Japan, UK) can buy Advanced Data Residency for stronger in-country storage commitments. source
Notion vs OneNote: security & offlineSecurity databaseOffline databaseRemote vs office guide

Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

Microsoft OneNote in context

How Microsoft OneNote connects to the rest of the software we track — head-to-head research, switching paths, and the closest alternatives in its category.

Head-to-head comparisons

Full pricing and feature breakdowns featuring Microsoft OneNote.

Switching away from Microsoft OneNote

What transfers, what you rebuild by hand, and what to budget.

Switching to Microsoft OneNote

Moving in from another platform.

Where this data comes from

HelpCompare records pricing and feature data from vendor pricing pages and documentation at the time each comparison is researched, then re-checks it on a published schedule. This entity page is generated from those records — it does not introduce any figure that has not already been verified on a comparison page.

  • Vendor pricing and documentation — www.microsoft.com, checked September 24, 2026.
  • HelpCompare research — 1 comparison page listed above, each with its own verification date.
  • G2 — aggregate rating and review count (none recorded for this tool). Review counts change daily; treat them as a snapshot.
  • Machine-readable copy — /data/tools.json, /data/tools.csv, and the open data hub.
Prices change often and vendors do not always announce it. Every figure here carries the date it was last checked — confirm current pricing with the vendor before you buy. If you find something out of date, the comparison page it came from is linked in the table above.
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01 · CompareWhich tool fits your team, side by side.116 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.232 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
Bill Belcamino, founder of HelpCompare
About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent nine years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

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