Skip to content
Start here
Browse by category
AI Assistants5Accounting Software3Agency & Funnel Software4B2B Sales Outreach5Business Backup3Business Email & Office3CRM Platforms7Cloud Storage4Customer Support3Design Tools3E-Signature3E-commerce Platforms3Email Marketing1Inventory Management3Knowledge Management3Marketing Automation11POS Systems3Paid Ads Management3Password Managers3Payment Processing3Payroll & HR3Project Management7SEO Software3Sales Intelligence3Scheduling Software3Social Media Management3Team Communication1Time Tracking3Video Conferencing5Website Builders3Workflow Automation3
All categories →
Not sure what you need? Start hereTell us the job and see the software it takes, with verified prices for your team.
Recently verified
Decision brief builderTurn your shortlist into a one-page case for sign-off: verified prices for your team size, requirements and sources.
Recently updated switching guides
All 264 migration guides →
What every guide covers
What transfers, and what doesn’tThe vendor’s own import path, step by step, plus the data you will rebuild by hand. Switching cost estimatorAn adjustable estimate of the hidden labor, cleanup and retraining cost, with its assumptions shown.
Open data
Open data hub: every dataset (JSON/CSV)JSON and CSV under CC BY 4.0. Every value carries its source page and verification date. How we verify pricingThe research method behind every figure on the site.
Pricing data
Software IndexEvery tool we track in one sortable table: entry price, free plan, AI pricing and source. AI Pricing DatabaseHow each vendor bills its AI features: bundled, add-on, metered or quote. Stack Cost CheckerPrice every tool you pay for at list price, saved in a link that re-prices later.Black Friday Software DealsVerified deals plus the discounts you can get today, checked on each vendor’s site.
Original research
The B2B SaaS Sticker Shock IndexCheapest published entry price in 18 categories, ranked.2026 SaaS Price IncreasesEvery list-price increase we could verify, with old price, new price and source.The AI TaxHow 19 AI features are actually billed: bundled, add-on or metered.The Real Cost of a 10-Person Startup StackThree software stacks priced at published entry prices.
Security & compliance
Security & compliance databaseSOC 2, ISO 27001, HIPAA BAAs, and the plan you need for SSO, SCIM and audit logs. How to read security claimsSOC 2 vs ISO 27001, the single sign-on tax, and what “Not published” means.
Where your team works
Offline access databaseWhich tools work without internet, in which app, and what syncs later. Remote vs office guideIP allowlisting, device controls, data residency and office hardware, tool by tool.
Side by side
Security in every comparisonEach head-to-head now compares compliance, sign-in, offline and remote controls. Download the dataJSON and CSV, CC BY 4.0. Every value carries the vendor URL and quote.
Home › Software Index › Microsoft 365
Microsoft 365 logo
Business Email & Office Suites

Microsoft 365 pricing

Microsoft 365 pricing: Business Basic $7/user/mo (annual). Free plan: no — one-month free trial (card required). Each figure links to the comparison it was verified in.

Last verified September 19, 2026 Official site ↗Vendor pricing ↗ Methodology Get this as JSON
Compare Google Workspace vs Microsoft 365 →
Entry price
Business Basic $7/user/mo (annual)Per user per month, paid yearly ($8.40 paid monthly)Verified in google-workspace-vs-microsoft-365
Free plan
Trial onlyNo — one-month free trial (card required)
On HelpCompare
2 comparisons ↓4 migration guides ↓
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: Is Microsoft 365 Business Basic enough, or will you end up on a pricier plan?

Business Basic at $7/user/mo (annual) has no desktop Office apps, only web and mobile, so a team that wants installed Word and Excel is really buying Standard at $14.

Premium at $22 is the device and security plan, since Intune, Defender for Business and Conditional Access MFA policies come only with it, and Basic and Standard need the Exchange Online Archiving add-on for Litigation Hold. If all you need is email, Exchange Online Plan 1 is $4/user/mo (annual). Whatever you buy, switch on MFA through security defaults on day one, because every Business plan can enforce it and a stolen password is the usual way into a business mailbox. Pay for Premium when company laptops hold client data you'd need to control if one goes missing. The free trial asks for a card, so settle on a plan first.

My read of the verified data on this page, checked against vendor sources on September 19, 2026. Disagree or spot an error? Tell Bill

Microsoft 365 pricing

Everything we have verified about Microsoft 365

Every row was recorded on a HelpCompare comparison page. The Source column links to the page it was verified on and the date it was last checked.

AttributeValueSource & date
Entry price Business Basic $7/user/mo (annual) google-workspace-vs-microsoft-365
Free plan No — one-month free trial (card required) google-workspace-vs-microsoft-365
Plans (annual) Basic $7, Standard $14, Premium $22 per user/mo google-workspace-vs-microsoft-365
Desktop Office apps Business Standard and Premium google-workspace-vs-microsoft-365
Storage 1 TB OneDrive + 100 GB mailbox per user google-workspace-vs-microsoft-365
Email only Exchange Online Plan 1 $4/user/mo (annual) google-workspace-vs-microsoft-365
Verified data

Microsoft 365 security, offline access & remote work

Compliance reports, sign-in controls, offline access and the setup details that matter for remote, hybrid and in-office teams. Each value links to the vendor page it came from. Microsoft 365’s own security documentation: microsoft.com. Scope: Microsoft 365 Business Basic / Standard / Premium; identity controls come from Microsoft Entra ID in the tenant.

Security & compliance

SOC 2 report
SOC 2 Type IIsource
ISO/IEC 27001
Certifiedsource
Other certifications
ISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701source
HIPAA (BAA)
BAA availablesource
GDPR data processing agreement
DPA offeredsource
Single sign-on (SAML/OIDC)
YesBusiness Basicsource
SCIM user provisioning
Not published
Two-factor authentication
YesEnforcement: All Business plans via security defaults; Conditional Access MFA policies need Entra ID P1 (Business Premium)source
Admin audit log
YesBusiness Basicsource
Data residency choices
Not published
Encryption
BitLocker and per-file encryption at rest; TLS and IPsec in transitsource
Self-hosting option
Not published

Offline access

Offline mode
Works offlineInstalled Word, Excel and PowerPoint (desktop on Standard/Premium, mobile on all plans) can create, open and save files offline; cloud files must have been opened online once, and changes sync when reconnected.source
Desktop apps
Windows, macOSsource
Mobile apps
iOS, Androidsource
Offline limits
Desktop Office apps only on Business Standard and Premium; Business Basic has web and mobile apps only. Extended offline activation (up to 180 days) is a Microsoft 365 Apps for enterprise feature.Business Standardsource

Remote, hybrid & in-office

IP allowlisting
YesBusiness Premiumsource
Device & session controls
YesBusiness PremiumBusiness Premium adds Intune Plan 1 endpoint management, Defender for Business device protection and Windows 11 Pro upgrade; Basic and Standard do not include Intune.source

Microsoft 365: worth knowing

  • RemoteAll three Business plans let you host Teams meetings and video calls for up to 300 people. source
  • OfficeEach Business Standard or Premium user can install the Office apps on up to 5 PCs or Macs, 5 tablets and 5 phones. source
  • OfflineOn mobile, cloud files must be opened online at least once before they can be edited offline. source
  • SecurityBusiness Premium includes mailbox archiving with holds; Basic and Standard need the Exchange Online Archiving add-on for In-Place and Litigation Hold. source
Google Workspace vs Microsoft 365: security & offlineMicrosoft 365 vs Zoho Workplace: security & offlineSecurity databaseOffline databaseRemote vs office guide

Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

Microsoft 365 in context

How Microsoft 365 connects to the rest of the software we track — head-to-head research, switching paths, and the closest alternatives in its category.

Head-to-head comparisons

Full pricing and feature breakdowns featuring Microsoft 365.

Switching away from Microsoft 365

What transfers, what you rebuild by hand, and what to budget.

Switching to Microsoft 365

Moving in from another platform.

Alternatives in Business Email & Office Suites

Other tools we track in the same category, with their entry price.

Where this data comes from

HelpCompare records pricing and feature data from vendor pricing pages and documentation at the time each comparison is researched, then re-checks it on a published schedule. This entity page is generated from those records — it does not introduce any figure that has not already been verified on a comparison page.

  • Vendor pricing and documentation — www.microsoft.com, checked September 19, 2026.
  • HelpCompare research — 2 comparison pages listed above, each with its own verification date.
  • G2 — aggregate rating and review count (none recorded for this tool). Review counts change daily; treat them as a snapshot.
  • Machine-readable copy — /data/tools.json, /data/tools.csv, and the open data hub.
Prices change often and vendors do not always announce it. Every figure here carries the date it was last checked — confirm current pricing with the vendor before you buy. If you find something out of date, the comparison page it came from is linked in the table above.
Start with the job

Guides for the jobs this software does

Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

Set up business email and office appsStore and share filesHold video meetingsAll 50 job guides
Need sign-off?

Turn this into a one-page decision brief

Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.

Build a decision brief

From shortlist to switched

Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
Bill Belcamino, founder of HelpCompare
About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. No paid sponsorships, no affiliate commissions.

Read Bill’s story How we verify pricingSpot an error? Tell Bill