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Home › Software Index › Zoho Workplace
Zoho Workplace logo
Business Email & Office Suites

Zoho Workplace pricing

Zoho Workplace pricing: Free for up to 5 users; Workplace Standard $3/user/mo (annual). Free plan: yes — up to 5 users, 5 GB each (no IMAP/POP). Each figure links to the comparison it was verified in.

Last verified September 19, 2026 Official site ↗Vendor pricing ↗ Methodology Get this as JSON
Compare Google Workspace vs Zoho Workplace →
Entry price
Free for up to 5 users; Workplace Standard $3/user/mo (annual)Per user per month, billed annually ($4 monthly)Verified in google-workspace-vs-zoho-workplace
Free plan
Free planYes — up to 5 users, 5 GB each (no IMAP/POP)
On HelpCompare
2 comparisons ↓4 migration guides ↓
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: Can a small team really run on Zoho Workplace's free plan?

Only a team of up to 5 that's happy with webmail, because the free plan has no IMAP, POP or ActiveSync.

That gap cuts both ways: desktop mail apps are out, and so are IMAP-based migrations out, so the free plan is easy to join and awkward to leave. Most teams should start on Workplace Standard at $3/user/mo billed annually ($4 monthly), or Professional at $6 if you need email retention and eDiscovery. Coming from Microsoft 365 is on a clock, since Zoho's importer relies on Exchange Web Services and Zoho recommends finishing in-place archive migrations before October 1, 2026. Whatever the source, move the mail history first, lower your DNS TTL a day ahead, switch the MX records at a quiet time and run a final catch-up pass, so mail sent during the cutover doesn't sit unread in the old box.

My read of the verified data on this page, checked against vendor sources on September 19, 2026. Disagree or spot an error? Tell Bill

Zoho Workplace pricing

Everything we have verified about Zoho Workplace

Every row was recorded on a HelpCompare comparison page. The Source column links to the page it was verified on and the date it was last checked.

AttributeValueSource & date
Entry price Free for up to 5 users; Workplace Standard $3/user/mo (annual) google-workspace-vs-zoho-workplace
Free plan Yes — up to 5 users, 5 GB each (no IMAP/POP) google-workspace-vs-zoho-workplace
Plans (annual) Standard $3, Professional $6 per user/mo; Mail Lite from $1 google-workspace-vs-zoho-workplace
Free plan Up to 5 users, 5 GB each; no IMAP/POP/ActiveSync google-workspace-vs-zoho-workplace
Users Any team size on paid plans google-workspace-vs-zoho-workplace
Support 24x7 email, chat and phone on paid plans google-workspace-vs-zoho-workplace
Verified data

Zoho Workplace security, offline access & remote work

Compliance reports, sign-in controls, offline access and the setup details that matter for remote, hybrid and in-office teams. Each value links to the vendor page it came from. Zoho Workplace’s own security documentation: zoho.com. Scope: Zoho Workplace and Zoho Mail plans (Free, Mail Lite, Mail Premium, Workplace Standard/Professional/Enterprise).

Security & compliance

SOC 2 report
SOC 2 Type IIsource
ISO/IEC 27001
Certifiedsource
Other certifications
ISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, SOC 1 Type II, ISO 9001, ISO/IEC 20000-1, ISO 22301, PCI DSS (SAQ-D), CSA STAR Self-Assessment, Cyber Essentials Plus, TX-RAMP, HDS, ENSsource
HIPAA (BAA)
BAA availablesource
GDPR data processing agreement
Not published
Single sign-on (SAML/OIDC)
YesMail Litesource
SCIM user provisioning
Not published
Two-factor authentication
YesEnforcement: Not plan-gated on the pages read (policy enforcement described generally)source
Admin audit log
Yessource
Data residency choices
US, EU, India, Australia, Japan, Canada, Saudi Arabia, UAE, Singapore, Chinasource
Encryption
Encrypted at rest and in transit (TLS; S/MIME and OpenPGP options); WorkDrive AES-256 at restsource
Self-hosting option
Not published

Offline access

Offline mode
Works offlineThe Trident desktop app lets users read, search, draft and organise email and edit tasks, notes and contacts offline, syncing when reconnected; the Writer desktop app edits cloud documents offline and syncs later.source
Desktop apps
Windows, macOS, Linuxsource
Mobile apps
iOS, Androidsource
Offline limits
Trident offline data excludes email attachments not previously viewed; Trident is for paid and trial Zoho Mail/Workplace users.source

Remote, hybrid & in-office

IP allowlisting
Yessource
Device & session controls
YesMail PremiumMobile Access Management on Mail Premium and Workplace Professional; Workplace Enterprise adds endpoint control features; Zoho Directory device authentication (10 devices) on all paid plans.source

Zoho Workplace: worth knowing

  • RemoteZoho Meeting video conferencing allows up to 100 participants on Workplace Standard and 250 on Workplace Professional. source
  • SecurityEmail retention and eDiscovery are only on Mail Premium and Workplace Professional, not on Mail Lite or Workplace Standard. source
  • OfflineThe Forever Free plan has no IMAP, POP or ActiveSync, so desktop mail clients and IMAP-based migrations out are not available on it. source
  • RemoteZoho's Microsoft 365 importer relies on Exchange Web Services; Zoho recommends finishing in-place archive migrations before October 1, 2026. source
Google Workspace vs Zoho Workplace: security & offlineMicrosoft 365 vs Zoho Workplace: security & offlineSecurity databaseOffline databaseRemote vs office guide

Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

Zoho Workplace in context

How Zoho Workplace connects to the rest of the software we track — head-to-head research, switching paths, and the closest alternatives in its category.

Head-to-head comparisons

Full pricing and feature breakdowns featuring Zoho Workplace.

Switching away from Zoho Workplace

What transfers, what you rebuild by hand, and what to budget.

Switching to Zoho Workplace

Moving in from another platform.

Alternatives in Business Email & Office Suites

Other tools we track in the same category, with their entry price.

Where this data comes from

HelpCompare records pricing and feature data from vendor pricing pages and documentation at the time each comparison is researched, then re-checks it on a published schedule. This entity page is generated from those records — it does not introduce any figure that has not already been verified on a comparison page.

  • Vendor pricing and documentation — www.zoho.com, checked September 19, 2026.
  • HelpCompare research — 2 comparison pages listed above, each with its own verification date.
  • G2 — aggregate rating and review count (none recorded for this tool). Review counts change daily; treat them as a snapshot.
  • Machine-readable copy — /data/tools.json, /data/tools.csv, and the open data hub.
Prices change often and vendors do not always announce it. Every figure here carries the date it was last checked — confirm current pricing with the vendor before you buy. If you find something out of date, the comparison page it came from is linked in the table above.
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01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
Bill Belcamino, founder of HelpCompare
About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. No paid sponsorships, no affiliate commissions.

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