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PROJECT MANAGEMENT · MIGRATION GUIDE

Switching from Notion to Airtable

Airtable has no Notion importer. Export the Notion database as CSV and import it into Airtable as a new table (100MB limit), then rebuild relations as linked-record fields.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 24, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Notion to AirtableVerified Sep 24, 2026
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: How do I move my Notion databases into Airtable cleanly?

Export each database as CSV, import it into Airtable as a new table, and rebuild relations as linked-record fields, because there's no Notion importer and pages and wikis don't come across at all.

Airtable's CSV import has a 100MB limit, and Team is $20/seat/mo with 50,000 records per base, though viewers and commenters are free. Clean your select values in Notion before you export. Every spelling of the same status, like In progress, In-progress and WIP, becomes its own option in Airtable, and your filters and automations quietly miss records until someone merges them. Check field types in the import preview for the same reason. And decide where the long-form pages will live before cutover, since the export gives you a Markdown file per subpage, not a working wiki, and orphaned docs are how teams lose their process notes.

My read of the verified data on this page, checked against vendor sources on September 24, 2026. Disagree or spot an error? Tell Bill

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Notion to Airtable

    Database depth

    Linked records, 50,000 records per base and 25,000 automation runs a month on Team.

    Viewers are free

    Only editors are billed.

    Interfaces and sync

    Turn a base into an app and sync across bases.

    How the migration actually works

    Team costs $20 a seat against Plus at $10; Notion pages, wikis and docs have no Airtable equivalent; SAML SSO starts at Business ($45).

    StepWhat you do
    1Export from NotionOpen the database page, click the three-dot menu, Export, and choose Markdown and CSV; full-page databases export as CSV with a Markdown file per subpage.
    2Set up your Airtable workspaceCreate the workspace and add people as editors only if they will change records; viewers and commenters are free.
    3Import CSV into AirtableOn the home screen click Import, choose CSV (100MB limit), then check field types in the preview before importing.
    4Rebuild links, interfaces and automationsRecreate linked-record fields between tables, then interfaces and automations; check the Team plan’s 50,000-record and 25,000-run limits.
    5Reset sharing and permissionsRe-invite your team and set workspace, base or sheet-level permissions; none of this carries over.
    6Cancel the old planOnce your team is working day-to-day in the new tool, cancel the old subscription.

    What this path doesn’t do for you:

    Database rows travel by CSV; Notion pages, wikis, subpages and relations do not, so plan to keep long-form documents elsewhere and rebuild relations as linked-record fields.

    Pricing side by side

    PlanNotionAirtable
    Pricing basisPer memberPer editor seat; viewers free
    Entry pricePlus $10/member/mo (yearly)Team $20/seat/mo (annual)
    Free planIndividuals; team features gated5 editors, 1,000 records per base
    Core strengthDocs, wikis, databases in pagesRelational database, interfaces, automations
    Importer for the other toolNone (CSV)Native Smartsheet importer; CSV for Notion

    Prices checked on each vendor’s pricing page on September 24, 2026.

    Feature parity check

    CapabilityNotionAirtable
    Pricing basisPer memberPer editor seat
    Free planIndividuals5 editors
    ImporterNone (CSV)None (CSV)
    Price$10/member/mo$20/seat/mo

    Going the other direction, or want the full comparison first?

    Read the Airtable vs Notion comparison Switching from Airtable to Notion instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Notion and Airtable. Rows where both tools are the same (6) are left out; the full side-by-side is on each tool’s page: Notion, Airtable.

    What changesNotion (today)Airtable (after)
    Other certificationsISO/IEC 27701, ISO/IEC 27017, ISO/IEC 27018sourceISO/IEC 27701source
    HIPAA (BAA)BAA availableEnterprisesourceBAA availableEnterprise Scalesource
    SCIM user provisioningYesEnterprisesourceYesBusinesssource
    Two-factor authenticationYessourceYesEnforcement: Businesssource
    Admin audit logYesEnterprisesourceYesEnterprise Scalesource
    Data residency choicesUS, EU, Japan, South KoreaEnterprisesourceUS, EUsource
    EncryptionAES-256 at rest; TLS 1.2+ in transitsource256-bit AES at rest; 256-bit SSL/TLS in transit; customer-owned keys on Enterprisesource
    Offline modeWorks offlineIn the desktop and mobile apps you can view, edit and create pages offline once they are downloaded to that device; changes save locally and sync automatically when you reconnect.sourceNeeds a connectionAirtable says offline access is not supported in any app; the web, desktop and mobile apps all require internet access, and data can only be exported for offline reference.source
    Offline limitsPages must be marked Available offline per device; automatic download of recent and favorited pages only on Business and Enterprise; databases download the first 50 rowsBusiness (auto-download)source—
    IP allowlistingNot publishedYesEnterprise Scalesource
    Device & session controlsNot publishedYesBusinessAdmin-set web session length (4 hours to 1 year) on Business and Enterprise Scale; Enterprise Scale can also restrict printing, CSV downloads and copying to clipboard from apps (desktop only).source
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Airtable on Business before you invite the team, so accounts are created through your identity provider rather than by hand.
    • People who rely on Notion offline will lose that: Airtable needs a connection. Tell field and travelling staff before the switch.

    Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Does Airtable import Notion?

    Only by CSV: export the Notion database as CSV (Settings, Export, Markdown and CSV), then Import, CSV on the Airtable home screen.

    Will it cost more?

    Per editor, yes: Team is $20/seat/mo against Plus at $10/member/mo. Airtable does not bill viewers, which can flip the result for read-heavy teams.

    What happens to my Notion pages?

    They do not import into Airtable. Keep long-form documents in a docs tool and move only the structured tables.

    Do links, formulas and views survive the move?

    Expect to rebuild them. CSV carries rows and columns; links between tables, formulas, automations, views and permissions are recreated in the new tool by hand.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

    NotionPricing, free plan, AI cost & every comparison›AirtablePricing, free plan, AI cost & every comparison›
    Airtable vs NotionHead-to-head comparisonAirtable vs ExcelHead-to-head comparisonAirtable vs SmartsheetHead-to-head comparisonNotion vs ClickUpHead-to-head comparisonNotion vs OneNoteHead-to-head comparisonCoda vs NotionHead-to-head comparison
    Airtable to NotionSwitching guideAirtable to Microsoft ExcelSwitching guideAirtable to SmartsheetSwitching guideMicrosoft Excel to AirtableSwitching guideNotion to Microsoft OneNoteSwitching guideMicrosoft OneNote to NotionSwitching guide

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Cite this page: HelpCompare, “Switching from Notion to Airtable”, helpcompare.com/notion-to-airtable-migration/ (updated ).

    Source links on this site are checked every month; last check . How sources are checked.

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    01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 24, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill