Security, offline and access rules that differ between Notion and Confluence. Rows where both tools are the same (4) are left out; the full side-by-side is on each tool’s page: Notion, Confluence.
AES-256 full-disk encryption at rest; TLS 1.2+ in transitsource
Offline mode
Works offlineIn the desktop and mobile apps you can view, edit and create pages offline once they are downloaded to that device; changes save locally and sync automatically when you reconnect.source
PartialIf the connection drops, you can keep editing pages, live docs, blog posts and slides that were already open; changes are stored locally and sync when you reconnect, but new content can't be created offline.source
Pages must be marked Available offline per device; automatic download of recent and favorited pages only on Business and Enterprise; databases download the first 50 rowsBusiness (auto-download)source
Only content opened while online; no creating new content, and Rovo/AI tools, some macros, integrations and external media need a connectionsource
YesAny plan with Atlassian Guard Standard (add-on); included in EnterpriseMobile app management policies for the Confluence Cloud iOS and Android apps via Atlassian Guard Standard.source
Set up single sign-on in Confluence on Any plan with Atlassian Guard Standard (add-on); included in Enterprise before you invite the team, so accounts are created through your identity provider rather than by hand.
Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data
KNOWLEDGE MANAGEMENT · MIGRATION GUIDE
Switching from Notion to Confluence
Moving from Notion to Confluence usually happens as a company scales into the Atlassian ecosystem, and Atlassian’s own “Notion Importer” app gives this direction a real native migration path.
Quick verdict: A logical move for teams already standardizing on Jira for engineering work who want documentation living next to it, but expect a real adjustment period since Confluence’s page/space model is more structured and less flexible than Notion’s blocks.
Why teams switch from Notion to Confluence
Tighter integration with Jira
Engineering-heavy organizations already running Jira get native linking between tickets and documentation pages that a separate Notion workspace can’t match.
Enterprise-grade permissions and spaces
Confluence’s space-and-permission model is built for larger, more hierarchical organizations that need finer-grained access control than Notion’s sharing settings.
A real native importer now exists
Atlassian’s official “Notion Importer” app bulk-imports Notion content directly into Confluence, avoiding a fully manual page-by-page rebuild.
Estimate the real hidden cost of moving from Notion to Confluence, not just the subscription price.
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Estimated migration time
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Data friction rating
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Total hidden switching cost
Data mapping & cleaning labor—
Migration / cleaning tooling fees—
Team retraining overhead—
Switching friction buffer (10%)—
Assumes a blended $45/hr internal labor rate, using Confluence’s native importer. Adjust the sliders to match your team.
How to migrate your data
Atlassian’s Notion Importer app handles the bulk content transfer, but plan for manual cleanup of anything that doesn’t map directly.
Step
What happens
1Install the Notion Importer app
Add Atlassian’s official Notion Importer app to your Confluence Cloud instance and connect it to your Notion workspace.
2Choose import scope
Select which Notion pages or the entire workspace to bring over, since large workspaces may be easier to migrate in smaller batches.
3Run the import and review the report
Let the importer convert Notion pages and blocks into Confluence pages, then review its conversion report for anything flagged as unsupported.
4Rebuild unsupported blocks and databases
Manually recreate Notion databases, synced blocks, or custom widgets as Confluence macros or tables where the importer couldn’t convert them directly.
5Reapply space and page permissions
Set up Confluence space permissions and page restrictions to match (or improve on) your old Notion sharing settings, since these don’t carry over automatically.
6Spot-check complex pages
Manually review pages with heavy formatting, embeds, or nested page trees to confirm they rendered correctly before decommissioning the Notion workspace.
What Confluence’s importer doesn’t handle: Notion databases with complex properties, synced blocks, and custom widgets often don’t convert cleanly to Confluence’s macro-based model and need manual rebuilding; permissions also reset and must be reapplied.
Pricing during the transition
Here’s how Notion and Confluence plans stack up as of September 2026, from free tier to the mid-market plan most switching teams land on. Atlassian prices Confluence per user by team size, and its pricing page shows the 300-user price by default, so check the price for your user count before you budget.
Plan
Notion
Confluence
Free plan
Free: $0 — unlimited pages for individuals, limited blocks for small teams
Free: $0 — up to 10 users
Entry paid tier
Plus: $10/member/month billed yearly
Standard: $6.70/user/month billed monthly for a 10-user team ($5.42 at Atlassian’s 300-user default)
Mid tier
Business: $20/member/month billed yearly, adds SAML SSO and advanced permissions
Premium: $10.44/user/month billed monthly at Atlassian’s 300-user default, adds analytics and unlimited storage
Confluence’s per-user pricing looks cheaper at the entry tier, but factor in Jira licensing if your organization is buying them as a bundle.
Feature-parity checklist
Confluence trades some of Notion’s flexibility for tighter Jira integration and enterprise permission controls.
Feature
Notion
Confluence equivalent
Page/block editing flexibility
Highly flexible block-based editor
More structured, page-and-template based editor
Database/structured content
Native relational databases with custom properties
Tables and structured macros, less flexible than Notion databases
Enterprise permissions & spaces
Workspace/page-level sharing, less granular
Space-based permissions built for larger orgs
Native importer coverage
Has its own Confluence importer (reverse direction)
Does the Notion Importer handle our entire workspace at once?
It can, but Atlassian recommends importing in batches for very large workspaces to make it easier to review conversion issues along the way.
What happens to Notion databases during import?
Simple databases generally convert to Confluence tables, but databases with complex relations, rollups, or custom views typically need manual rework after import.
Will our page permissions carry over?
No, Confluence’s space-and-page permission model is different enough from Notion’s sharing settings that you should plan to rebuild access control from scratch.
Do embedded files and images transfer correctly?
Most standard embeds and images convert fine, but it’s worth spot-checking pages with third-party embeds (like external app widgets) since those don’t always survive conversion.
Is this a good move if we don’t use Jira?
It’s a much weaker case: Confluence’s main advantage over Notion is Jira integration, so without Jira in your stack, you may be trading Notion’s flexibility for little practical benefit.
Canonical data for the tools on this page
Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.
Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.
Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.
Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.
Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.
“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”
Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 16, 2026. No paid sponsorships, no affiliate commissions.
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