Security, offline and access rules that differ between Zoom and Microsoft Teams. Rows where both tools are the same (5) are left out; the full side-by-side is on each tool’s page: Zoom, Microsoft Teams.
What changes
Zoom (today)
Microsoft Teams (after)
Other certifications
ISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, SOC 2 + HITRUST, CSA STAR Level 2, UK Cyber Essentials Plus, IRAP, ENS, BSI C5, ISMAP, TX-RAMP, HDS, PCI DSS (Zoom Phone and Contact Center via PCIpal), FedRAMP Moderate (Zoom for Government)source
Australia, Brazil, Canada, France, Germany, India, IT, Japan, NO, PL, QA, South Korea, South Africa, SE, Switzerland, UAE, UK, Americas, APAC, EMEAsource
Encryption
256-bit AES-GCM for meeting audio, video and shared content in transit by default; optional end-to-end encryptionsource
TLS 1.2+ with AES-256 in transit; BitLocker plus per-file encryption at rest; optional end-to-end encryption and Customer Keysource
YesMicrosoft Entra ID P1 (included in Microsoft 365 Business Premium)source
Device & session controls
YesProAccount security settings include automatic sign-out after a set time and re-authentication after inactivity.source
YesMicrosoft Entra Conditional Access policies apply to Teams sign-ins (device compliance, location); Intune mobile application management; Conditional Access requires Entra ID P1.source
Office & room hardware
Zoom Rooms runs conference rooms and shared desks on Zoom Certified Hardware from major vendors, and Direct Guest Join lets rooms join other platforms' meetings.source
Microsoft Teams Rooms turn meeting spaces from huddle areas to large conference rooms into one-touch-join Teams rooms, sold as Windows and Android devices from partners.source
Set up single sign-on in Microsoft Teams before you invite the team, so accounts are created through your identity provider rather than by hand.
Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data
TEAM COMMUNICATION · MIGRATION GUIDE
Switching from Zoom to Microsoft Teams
Switching from Zoom to Microsoft Teams is typically an IT-driven consolidation move, since most companies making this switch already pay for Teams through a Microsoft 365 subscription.
Quick verdict: Makes strong financial sense if you’re already licensing Microsoft 365 seats that include Teams, since you’d effectively be paying twice for meetings; it makes less sense if Zoom’s meeting quality and AI features are a dealbreaker for your team.
Why teams switch from Zoom to Microsoft Teams
Teams is already bundled into Microsoft 365
Most organizations paying for Microsoft 365 Business or Enterprise plans already have Teams licensed, so dropping Zoom removes a redundant line item.
Single sign-on and identity already live in Entra ID
IT teams standardized on Microsoft’s identity stack get simpler provisioning and conditional-access policies by consolidating meetings into Teams too.
Tighter Outlook and SharePoint integration
Meeting invites, chat, and shared files stay inside the same Microsoft ecosystem instead of round-tripping through a separate Zoom account.
Estimate the real hidden cost of moving from Zoom to Microsoft Teams, not just the subscription price.
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Estimated migration time
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Data friction rating
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Total hidden switching cost
Data mapping & cleaning labor—
Migration / cleaning tooling fees—
Team retraining overhead—
Switching friction buffer (10%)—
Assumes a blended $45/hr internal labor rate with no native importer available, so sequences/records are rebuilt largely by hand. Adjust the sliders to match your team.
How to migrate your data
As with any video-conferencing switch, this is an admin and calendar exercise, not a content migration.
Step
What happens
1Export cloud recordings
Download or archive Zoom cloud recordings and transcripts before touching admin settings, since recordings don’t transfer between platforms.
2Inventory scheduled meetings
List every recurring meeting series, webinar, and personal meeting link in Zoom so nothing gets dropped when it’s recreated in Microsoft Teams.
3Provision users and SSO/SCIM
Set up the org in Microsoft Teams’s admin console and connect SSO/SCIM so accounts, groups, and licenses match what IT already manages.
4Re-point calendar integrations
Swap the Zoom scheduling add-in for Microsoft Teams’s Outlook/Google Calendar plugin so new invites default to the right tool.
5Rebuild recurring meetings and webinars
Manually recreate recurring meeting series, webinar registration pages, and any hardware-room pairings inside Microsoft Teams.
6Pilot, retrain, and cut over
Run both tools in parallel with a pilot group, retrain staff on Microsoft Teams’s interface, then disable Zoom licenses on a set date.
What Microsoft Teams’s importer doesn’t handle: None of these tools import each other’s meeting history, chat logs, or recordings automatically — cloud recordings, webinar registrant lists, and scheduled meeting series all have to be exported or rebuilt by hand. Note this guide covers Zoom Meetings versus Teams meetings/calling specifically — migrating Slack or other chat history into Teams chat is a separate project with its own tooling.
Pricing during the transition
Here’s how Zoom and Microsoft Teams plans stack up, from free tier to the mid-market plan most switching teams land on.
Plan
Zoom
Microsoft Teams
Free plan
Free (Basic) plan: $0 — 40-min cap on group meetings, up to 100 participants
Teams Free: $0 — chat, calling, and basic meetings for individuals/small groups
Teams Essentials: $4/user/month, paid yearly (annual subscription)
Mid tier
Business: $18.33/user/month billed annually ($21.99 billed monthly), up to 300 participants
Microsoft 365 Business Basic (bundles Teams + email + 1TB storage): $7/user/month, paid yearly (annual subscription)
Compare Teams pricing against what you’re already paying for Microsoft 365 seats; for many orgs the ‘entry tier’ cost is effectively $0 incremental since Teams is already included.
Feature-parity checklist
Teams leads on ecosystem integration; Zoom still leads on dedicated meeting features for many teams.
Feature
Zoom
Microsoft Teams equivalent
Meeting participant caps
Up to 300 on Business plan
Up to 300 on Business Basic/Standard, more on higher tiers
Webinar / large-event support
Zoom Events/Webinars as an add-on
Webinars included on Business/Enterprise tiers
AI meeting assistant & notetaking
AI Companion included on paid plans
Copilot for Teams is a separate paid add-on
Breakout rooms
Included on all paid plans
Included on paid plans
Admin controls (SSO/SCIM, device management)
Full SSO/SCIM on Business+
Native to Entra ID/Intune for Microsoft-standardized IT
Yes, unless you export them first: Zoom cloud recordings need to be downloaded or moved to storage like SharePoint before you cancel the account.
Is Teams meeting quality as good as Zoom’s?
It’s improved significantly but some teams still report more variability at large scale; test with your actual room hardware and meeting sizes before a full cutover.
Do we need Copilot to get AI meeting notes in Teams?
Largely yes: Teams’ native AI notetaking is tied to Microsoft 365 Copilot, which is a separate paid add-on on top of your Teams plan.
What about existing Zoom Room hardware?
Most Zoom Room hardware isn’t natively compatible with Teams; check with the room-system vendor about a Teams-certified firmware or plan on replacing panels.
How disruptive is retraining staff on Teams?
Low if staff already use Teams for chat; higher if this is their first exposure to the Microsoft 365 app family, since navigation differs meaningfully from Zoom’s simpler interface.
Canonical data for the tools on this page
Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.
Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.
Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.
Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.
Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.
“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”
Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 16, 2026. No paid sponsorships, no affiliate commissions.
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