Security, offline and access rules that differ between HubSpot and Pipedrive. Rows where both tools are the same (4) are left out; the full side-by-side is on each tool’s page: HubSpot, Pipedrive.
PartialCRM records cannot be created, edited, or viewed in the mobile app without a connection; only Mobile Notetaker can record meetings offline and link them to CRM records once back online.source
Works offlineThe iOS and Android apps keep working without a connection (move deals, add notes and activities) and sync changes to the web app automatically once back online; the web app needs a connection.source
Offline limits
Offline meeting recording (Mobile Notetaker) is available on Sales Hub or Service Hub Professional and EnterpriseSales Hub / Service Hub Professionalsource
Mobile apps only; offline mode can't be toggled manuallysource
YesAll plansAdmin-set inactive session timeout (15 minutes to 3 days); users can review and remotely log out their own sessions on other devices.source
YesUltimateSecurity rules can limit access to set IP addresses and time windows; the security dashboard shows each user's device, location and login time.source
Set up single sign-on in Pipedrive on All plans before you invite the team, so accounts are created through your identity provider rather than by hand.
HubSpot offers a HIPAA BAA; we found none for Pipedrive. Don’t move protected health information until that is settled.
Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data
CRM PLATFORMS · MIGRATION GUIDE
Switching from HubSpot to Pipedrive
Sales-focused teams moving from HubSpot to Pipedrive are usually simplifying down to a dedicated pipeline CRM and cutting costs after outgrowing HubSpot’s per-seat marketing/sales pricing.
Quick verdict: A good fit for sales teams that mainly want a clean visual pipeline without HubSpot’s marketing/reporting overhead; marketing teams relying on HubSpot’s automation and content tools will need separate solutions.
Why teams switch from HubSpot to Pipedrive
Lower cost, simpler sales-only tool
Pipedrive’s per-seat pricing is lower from the mid tier up than HubSpot’s bundled Marketing/Sales Hub tiers, especially for teams that don’t need marketing features.
Purpose-built visual pipeline
Pipedrive’s pipeline view is designed specifically around moving deals through stages, which some sales reps find clearer than HubSpot’s more general CRM interface.
Faster day-to-day sales workflow
Without HubSpot’s broader marketing/content tooling, Pipedrive can feel lighter and faster for reps who just need to manage deals and activities.
Estimate the real hidden cost of moving from HubSpot to Pipedrive, not just the subscription price.
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Estimated migration time
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Data friction rating
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Total hidden switching cost
Data mapping & cleaning labor—
Migration / cleaning tooling fees—
Team retraining overhead—
Switching friction buffer (10%)—
Assumes a blended $45/hr internal labor rate with no native importer available, so sequences/records are rebuilt largely by hand. Adjust the sliders to match your team.
How to migrate your data
Pipedrive’s own migration guide describes this as a manual CSV process, not a native connector.
Step
What happens
1Export from HubSpot
Export contacts, companies, and deals from HubSpot as CSV.
2Clean and remap fields
Match HubSpot properties to Pipedrive’s persons, organizations, and deal fields.
3Set up your Pipedrive account
Create and configure your Pipedrive pipeline stages to match your sales process.
4Import records via CSV
Use Pipedrive’s native import tool for organizations, persons, deals, and activities; per Pipedrive’s own migration guide, this is a manual CSV-based process.
5Rebuild automations
Recreate any HubSpot workflow automation using Pipedrive’s own workflow automation feature, since logic doesn’t transfer.
6Test and validate before cutover
Spot-check imported deals and contacts and confirm pipeline stages before fully switching the sales team over.
What Pipedrive’s importer doesn’t handle: Pipedrive’s own migration documentation confirms this is a manual, CSV-based process — HubSpot’s workflow automation, marketing email history, and any custom reporting all need to be manually recreated or left behind.
Pricing during the transition
Pipedrive’s per-seat pricing typically undercuts HubSpot’s bundled tiers, at the cost of HubSpot’s free CRM baseline and marketing tools.
Plan
HubSpot
Pipedrive
Free plan
$0 (Free CRM)
No free tier (14-day trial)
Entry paid tier
$20/seat/mo (Sales Hub Starter, standard price), as of September 2026
$14/seat/mo billed annually (Lite), as of September 2026
Mid tier
$90/seat/mo billed annually, $100 paid monthly on an annual commitment (Sales Hub Professional), plus a $1,500 one-time onboarding fee
$39/seat/mo billed annually (Growth), as of September 2026
Pipedrive’s per-seat pricing is lower than HubSpot Sales Hub from the mid tier up (Growth $39 vs Professional $90 per seat, billed annually) and scales more linearly than HubSpot’s Marketing/Sales Hub tiers, making it a common cost-cutting move for sales-only teams, but you lose HubSpot’s free CRM baseline and marketing tooling entirely.
Feature-parity checklist
Pipedrive sharpens the day-to-day pipeline experience; HubSpot’s marketing and reporting breadth is what’s left behind.
Feature
HubSpot
Pipedrive equivalent
Automations/workflows
Broad, cross-functional workflow builder
Workflow automation is more sales-activity focused, a downgrade for marketing-style automation
CRM/pipeline
Customizable CRM
Purpose-built visual pipeline, a genuine upgrade for reps who just want a clean deal view
Funnels/landing pages
Landing pages, fuller with CMS Hub
No native page builder beyond LeadBooster forms, a real downgrade
Email/SMS marketing
Marketing email tools
Lighter email add-on, a downgrade for teams running marketing campaigns
Reporting
Custom report builder
Sales forecasting reports are strong for pipeline visibility specifically, a lateral trade rather than a clear downgrade for sales-only use
No, Pipedrive’s own migration guide describes a manual CSV export/import process, not a one-click connector.
Will my HubSpot workflows transfer?
No, they need to be manually rebuilt using Pipedrive’s own workflow automation feature.
Is Pipedrive cheaper than HubSpot?
Yes, at every tier: Sales Hub Starter lists at $20/seat/mo (standard price) versus Pipedrive Lite at $14, and Pipedrive’s per-seat pricing stays lower than HubSpot’s bundled Marketing/Sales Hub tiers from the mid tier up too.
What happens to marketing campaigns I ran in HubSpot?
They don’t transfer. Pipedrive isn’t a marketing platform, so you’d need a separate email/marketing tool going forward.
How long does the migration take?
CSV export/import can happen in a day or two; rebuilding pipeline stages and automation typically adds another few days to a week given Pipedrive’s simpler feature set.
Canonical data for the tools on this page
Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.
Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.
Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.
Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.
Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.
“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”
Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 16, 2026. No paid sponsorships, no affiliate commissions.
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