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TIME TRACKING · MIGRATION GUIDE

Switching from Harvest to Toggl Track

Toggl has a built-in Harvest importer that connects to your Harvest account and brings over clients, projects, tasks, rates and a year of time entries.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 19, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Harvest to Toggl TrackVerified Sep 19, 2026

Heads up: Toggl now sells Toggl Track inside its unified Toggl plans (time tracking plus planning). Prices here are the ones new customers see on toggl.com/pricing, checked September 19, 2026. Existing Toggl Track accounts keep their current plans.

Quick verdict: Use Toggl’s Data Importer on a paid plan: connect Harvest, and it imports clients, projects (with billable status and budgets), active tasks, billable rates and the past 12 months of time entries. Export Harvest invoices and older time as an archive first, and decide where invoicing will live, because Toggl’s current plans do not list it.

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Harvest to Toggl Track

    A published price

    Toggl charges $9 or $16 a user a month on annual billing, with no usage charges.

    Planning and PTO

    Timelines, milestones, PTO and capacity come with Starter.

    SSO on Premium

    Toggl includes single sign-on on Premium.

    How the migration actually works

    Keep a full Harvest export: Toggl imports only the last 12 months of time entries, and not invoices or expenses.

    StepWhat you do
    1Export your Harvest dataAdministrators go to Settings, then Import/Export: export all time as CSV and all invoices and estimates as a zip of PDFs. Projects, tasks, people and clients export to Excel or CSV.
    2Choose a Toggl planThe Harvest importer needs a paid plan: Starter ($9 a user, annual) or Premium ($16).
    3Run the Harvest importerAs a Toggl admin, connect Harvest in the Data Importer; it brings clients, projects, tasks, billable rates and 12 months of time entries (up to 5 imports per workspace).
    4Check budgets and ratesReview imported budgets and rates; Toggl’s budgets are hour-based estimates.
    5Move invoicingInvoices and expenses do not import. Move invoicing to your accounting tool.
    6Invite users and install the appsInvite the team and roll out Toggl’s desktop, mobile and browser apps.

    What this path doesn’t do for you:

    Invoices, expenses and time older than 12 months do not import. Harvest’s Stripe payments and QuickBooks, Xero and Gusto connections have no listed equivalent on Toggl’s current plans.

    Pricing side by side

    PlanHarvestToggl Track
    Free plan1 seat, 2 projectsUp to 3 users
    Entry planTeams from $9/seat/mo annual, $11 monthlyStarter $9/user/mo annual, $12 monthly
    Next planEnterprise from $14 annual, $17.50 monthlyPremium $16 annual, $24 monthly
    Usage chargesFlex billing adds usage charges (rates not published)None published
    Approvals / SSOEnterprisePremium

    Prices checked on each vendor’s pricing page on September 19, 2026 (Toggl: toggl.com/pricing, the plans new customers buy).

    Feature parity check

    CapabilityHarvestToggl Track
    Import from the other toolGeneric CSV import onlyBuilt-in Harvest importer (12 months of time)
    InvoicingEvery planNot listed on current plans
    Usage chargesFlex billing (not published)None
    ApprovalsEnterprisePremium
    Free plan1 seatUp to 3 users

    Going the other direction, or want the full comparison first?

    Read the Toggl Track vs Harvest comparison Switching from Toggl Track to Harvest instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Harvest and Toggl Track. Rows where both tools are the same (4) are left out; the full side-by-side is on each tool’s page: Harvest, Toggl Track.

    What changesHarvest (today)Toggl Track (after)
    SOC 2 reportNot publishedSOC 2 Type IIsource
    ISO/IEC 27001Not publishedCertifiedsource
    Other certificationsPCI DSS (merchant certificate)sourceNot published
    Single sign-on (SAML/OIDC)YesEnterprisesourceYesPremiumsource
    SCIM user provisioningNosourceNot published
    Two-factor authenticationYesEnforcement: TeamssourceYessource
    Admin audit logYesEnterprisesourceYesPremiumsource
    Data residency choicesUS onlysourceNot published
    EncryptionTLS 1.2/1.3 in transit; backups AES-256 at rest; attachments encrypted at rest on Amazon S3sourceEncryption in transit and at rest; TLS; hosted on Google Cloud Platformsource
    Self-hosting optionCloud onlysourceNot published
    Offline limitsOffline works only in the mobile apps; browser and desktop apps require a strong internet connection.sourceWeb app offline mode covers time tracking on the Timer page only, for a limited time; logging out of a desktop app deletes unsynced entries.source
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Toggl Track on Premium before you invite the team, so accounts are created through your identity provider rather than by hand.

    Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site — it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Does Toggl import from Harvest?

    Yes. Toggl’s Data Importer connects to Harvest on paid plans and imports clients, projects, tasks, billable rates and the past 12 months of time entries.

    Will my Harvest invoices come across?

    No. Export invoices and estimates as PDFs from Harvest before cancelling.

    Is Toggl cheaper than Harvest?

    Seat prices start level at $9 on annual billing, but Toggl has no usage charges, so for most teams Toggl costs less.

    Can I keep my old reports?

    Yes, as exports. Keep the full CSV export and invoice PDFs from the old tool as your archive; historical rates and approvals do not carry over as live settings.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page — with the date each figure was last verified.

    HarvestPricing, free plan, AI cost & every comparison›Toggl TrackPricing, free plan, AI cost & every comparison›
    Toggl Track vs HarvestHead-to-head comparisonClockify vs HarvestHead-to-head comparisonToggl Track vs ClockifyHead-to-head comparison

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Start with the job

    Guides for the jobs this software does

    Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

    Track time and billable hoursRun client work at an agencySend invoices and get paidRun payrollAll 50 job guides
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    Build a decision brief

    From shortlist to switched

    Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

    01 · CompareWhich tool fits your team, side by side.75 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.150 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Bill has worked in software and digital marketing for more than 20 years. He spent nine years as an engineer at HP, served as COO scaling a platform past 200,000 users, and ran Google’s $70M/year search syndication partnership at Alot.com. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 19, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill