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TIME TRACKING · MIGRATION GUIDE

Switching from Toggl Track to Harvest

Harvest has no Toggl importer; time comes across through Harvest’s CSV import. The payoff is invoicing, expenses and accounting sync built in.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 19, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Toggl Track to HarvestVerified Sep 19, 2026

Heads up: Toggl now sells Toggl Track inside its unified Toggl plans (time tracking plus planning). Prices here are the ones new customers see on toggl.com/pricing, checked September 19, 2026. Existing Toggl Track accounts keep their current plans.

Quick verdict: Export Toggl’s Detailed report, reshape it to Harvest’s 8-column time import (Date, Client, Project, Task, Notes, Hours, First name, Last name), add people and projects in Harvest first, then import as an Administrator. Get a Flex usage estimate from Harvest before you commit, because usage charges are not published.

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Toggl Track to Harvest

    Invoicing built in

    Harvest turns tracked time and expenses into invoices on every plan.

    Accounting sync

    QuickBooks Online, Xero, Stripe and Gusto connect on Teams and up.

    Unlimited seats on Teams

    Harvest Teams has no seat cap.

    How the migration actually works

    Ask Harvest for your likely Flex usage charges at your project and client count before you move.

    StepWhat you do
    1Export your Toggl dataExport the Detailed report for your full date range as CSV or Excel (paid plans). Admins can also export workspace data from Settings, then Data Export; Toggl emails a link valid for 72 hours, with data as JSON and invoices as PDF.
    2Add people and projects in HarvestHarvest’s time import needs people and projects to exist first.
    3Reshape the CSVMatch Harvest’s 8 columns: Date, Client, Project, Task, Notes, Hours, First name, Last name. Imports carry durations, not start and end times.
    4Import timeAn Administrator imports it in Settings, then Import/Export (not available on Free).
    5Connect accountingConnect QuickBooks Online or Xero, Stripe and, if you use it, Gusto.
    6Recreate rates and approvalsSet billable and cost rates on Teams; approvals and SSO need Enterprise.

    What this path doesn’t do for you:

    Toggl’s planning features (timelines, capacity) have no Harvest equivalent, and Harvest keeps approvals and SSO for Enterprise. Start and end times do not survive the CSV import.

    Pricing side by side

    PlanToggl TrackHarvest
    Free planUp to 3 users1 seat, 2 projects
    Entry planStarter $9/user/mo annual, $12 monthlyTeams from $9/seat/mo annual, $11 monthly
    Next planPremium $16 annual, $24 monthlyEnterprise from $14 annual, $17.50 monthly
    Usage chargesNone publishedFlex billing adds usage charges (rates not published)
    Approvals / SSOPremiumEnterprise

    Prices checked on each vendor’s pricing page on September 19, 2026 (Toggl: toggl.com/pricing, the plans new customers buy).

    Feature parity check

    CapabilityToggl TrackHarvest
    Import from the other toolBuilt-in Harvest importerGeneric CSV import only
    InvoicingNot listed on current plansEvery plan
    Accounting syncNot listed on current plansQuickBooks, Xero, Stripe, Gusto
    ApprovalsPremiumEnterprise
    SSO / SCIMSSO on PremiumSSO on Enterprise; no SCIM

    Going the other direction, or want the full comparison first?

    Read the Toggl Track vs Harvest comparison Switching from Harvest to Toggl Track instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Toggl Track and Harvest. Rows where both tools are the same (4) are left out; the full side-by-side is on each tool’s page: Toggl Track, Harvest.

    What changesToggl Track (today)Harvest (after)
    SOC 2 reportSOC 2 Type IIsourceNot published
    ISO/IEC 27001CertifiedsourceNot published
    Other certificationsNot publishedPCI DSS (merchant certificate)source
    Single sign-on (SAML/OIDC)YesPremiumsourceYesEnterprisesource
    SCIM user provisioningNot publishedNosource
    Two-factor authenticationYessourceYesEnforcement: Teamssource
    Admin audit logYesPremiumsourceYesEnterprisesource
    Data residency choicesNot publishedUS onlysource
    EncryptionEncryption in transit and at rest; TLS; hosted on Google Cloud PlatformsourceTLS 1.2/1.3 in transit; backups AES-256 at rest; attachments encrypted at rest on Amazon S3source
    Self-hosting optionNot publishedCloud onlysource
    Offline limitsWeb app offline mode covers time tracking on the Timer page only, for a limited time; logging out of a desktop app deletes unsynced entries.sourceOffline works only in the mobile apps; browser and desktop apps require a strong internet connection.source
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Harvest on Enterprise before you invite the team, so accounts are created through your identity provider rather than by hand.

    Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site — it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Can Harvest import Toggl data?

    Only through Harvest’s generic CSV time import; there is no Toggl-specific importer.

    Will Harvest cost the same as Toggl?

    Both start at $9 a seat on annual billing, but Harvest adds Flex usage charges that it does not publish.

    Which Harvest plan has approvals?

    Enterprise, from $14 a seat a month on annual billing plus usage.

    Can I keep my old reports?

    Yes, as exports. Keep the full CSV export and invoice PDFs from the old tool as your archive; historical rates and approvals do not carry over as live settings.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page — with the date each figure was last verified.

    Toggl TrackPricing, free plan, AI cost & every comparison›HarvestPricing, free plan, AI cost & every comparison›
    Toggl Track vs HarvestHead-to-head comparisonClockify vs HarvestHead-to-head comparisonToggl Track vs ClockifyHead-to-head comparison

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Start with the job

    Guides for the jobs this software does

    Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

    Track time and billable hoursRun client work at an agencySend invoices and get paidRun payrollAll 50 job guides
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    Turn this into a one-page decision brief

    Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.

    Build a decision brief

    From shortlist to switched

    Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

    01 · CompareWhich tool fits your team, side by side.75 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.150 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Bill has worked in software and digital marketing for more than 20 years. He spent nine years as an engineer at HP, served as COO scaling a platform past 200,000 users, and ran Google’s $70M/year search syndication partnership at Alot.com. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 19, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill