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TIME TRACKING · MIGRATION GUIDE

Switching from Toggl Track to Clockify

Clockify documents a Toggl import: export Toggl’s Detailed report as CSV and upload it. Seat costs usually fall by more than half.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 19, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Toggl Track to ClockifyVerified Sep 19, 2026

Heads up: Toggl now sells Toggl Track inside its unified Toggl plans (time tracking plus planning). Prices here are the ones new customers see on toggl.com/pricing, checked September 19, 2026. Existing Toggl Track accounts keep their current plans.

Quick verdict: Export Toggl’s Detailed report as CSV for your whole history, invite your team to Clockify first (rows are matched by email), then upload the file in Clockify’s Workspace settings, then Import; the importer creates projects, clients, tags and tasks. Importing time entries needs a paid plan or trial. Rebuild rates, approvals and reports by hand.

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Toggl Track to Clockify

    Lower seat cost

    Clockify’s paid plans are $3.99 to $11.99 a seat a month on annual billing, against Toggl’s $9 and $16.

    Time-clock features

    Clockify adds a shared clock-in kiosk from Basic and GPS on Pro.

    Invoicing

    Clockify invoices from tracked time on Standard and up.

    How the migration actually works

    Pick the Clockify plan first: approvals, invoicing and time off start on Standard ($5.49 a seat, annual); SSO needs Enterprise.

    StepWhat you do
    1Export your Toggl dataExport the Detailed report for your full date range as CSV or Excel (paid plans). Admins can also export workspace data from Settings, then Data Export; Toggl emails a link valid for 72 hours, with data as JSON and invoices as PDF.
    2Set up Clockify and invite usersCreate the workspace and invite everyone before importing, because Clockify matches time entries to users by email.
    3Import the Toggl CSVIn Workspace settings, then Import, upload the Toggl Detailed report. Clockify creates projects, clients, tags and tasks; time entries need a paid plan or the trial.
    4Recreate rates and approvalsSet billable rates per workspace, user or project (Basic and up) and turn on approvals (Standard and up).
    5Install the appsRoll out Clockify’s desktop, mobile and browser apps, and set up the kiosk if staff clock in on a shared device.
    6Run both for a pay periodCompare totals against Toggl for one billing cycle, then remove Toggl users so vacant licences stop billing.

    What this path doesn’t do for you:

    Billable rates, estimates, approvals and saved reports do not import; rebuild them. Toggl’s planning features (timelines, milestones, capacity) have no direct Clockify equivalent below Pro, where Clockify adds scheduling and forecasting.

    Pricing side by side

    PlanToggl TrackClockify
    Free planUp to 3 usersUp to 5 users
    Entry planStarter $9/user/mo annual, $12 monthlyBasic $3.99/seat/mo annual, $4.99 monthly
    Next planPremium $16 annual, $24 monthlyStandard $5.49; Pro $7.99; Enterprise $11.99 (annual)
    Usage chargesNone publishedNone
    Approvals / SSOPremiumApprovals on Standard; SSO on Enterprise

    Prices checked on each vendor’s pricing page on September 19, 2026 (Toggl: toggl.com/pricing, the plans new customers buy).

    Feature parity check

    CapabilityToggl TrackClockify
    Import from the other toolCSV importer onlyDocumented Toggl CSV import
    Kiosk / GPSNot listedKiosk from Basic; GPS on Pro
    ScreenshotsNo (Toggl says it takes none)Optional on Pro
    InvoicingNot listed on current plansStandard and up
    SSOPremiumEnterprise

    Going the other direction, or want the full comparison first?

    Read the Toggl Track vs Clockify comparison Switching from Clockify to Toggl Track instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Toggl Track and Clockify. Rows where both tools are the same (5) are left out; the full side-by-side is on each tool’s page: Toggl Track, Clockify.

    What changesToggl Track (today)Clockify (after)
    Single sign-on (SAML/OIDC)YesPremiumsourceYesEnterprisesource
    SCIM user provisioningNot publishedYesEnterprisesource
    Two-factor authenticationYessourceNot published
    Admin audit logYesPremiumsourceYesEnterprisesource
    Data residency choicesNot publishedUS, EU, UK, AustraliaProsource
    EncryptionEncryption in transit and at rest; TLS; hosted on Google Cloud Platformsource256-bit SSL/TLS in transit; hosted on AWSsource
    Desktop appsWindows, macOSsourceWindows, macOS, Linuxsource
    Offline limitsWeb app offline mode covers time tracking on the Timer page only, for a limited time; logging out of a desktop app deletes unsynced entries.sourceAvailable on all plans including Free.Freesource
    Office & room hardware—Clockify's kiosk turns a shared device into a clock-in/clock-out station (PIN from Basic, QR code from Standard, photo capture on Pro); kiosk-only 'limited' users are billed at a lower seat rate.source
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Clockify on Enterprise before you invite the team, so accounts are created through your identity provider rather than by hand.

    Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site — it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Does Clockify import Toggl time entries?

    Yes. Clockify’s help center describes exporting Toggl’s Detailed report as CSV and uploading it; importing time entries needs a paid plan or trial.

    Will my Toggl billable rates come across?

    No. Recreate rates in Clockify after the import.

    Which Clockify plan matches Toggl Premium?

    For approvals and invoicing, Standard ($5.49 a seat a month, annual). For SSO, Enterprise ($11.99).

    Can I keep my old reports?

    Yes, as exports. Keep the full CSV export and invoice PDFs from the old tool as your archive; historical rates and approvals do not carry over as live settings.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page — with the date each figure was last verified.

    Toggl TrackPricing, free plan, AI cost & every comparison›ClockifyPricing, free plan, AI cost & every comparison›
    Toggl Track vs ClockifyHead-to-head comparisonClockify vs HarvestHead-to-head comparisonToggl Track vs HarvestHead-to-head comparison

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Start with the job

    Guides for the jobs this software does

    Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

    Track time and billable hoursRun client work at an agencySend invoices and get paidRun payrollAll 50 job guides
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    Build a decision brief

    From shortlist to switched

    Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

    01 · CompareWhich tool fits your team, side by side.75 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.150 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Bill has worked in software and digital marketing for more than 20 years. He spent nine years as an engineer at HP, served as COO scaling a platform past 200,000 users, and ran Google’s $70M/year search syndication partnership at Alot.com. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 19, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill