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TIME TRACKING · MIGRATION GUIDE

Switching from Clockify to Harvest

Moving to Harvest trades a lower seat price for invoicing and accounting sync in every plan. Time comes across by CSV.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 19, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Clockify to HarvestVerified Sep 19, 2026

Quick verdict: Export Clockify’s Detailed report, reshape it to Harvest’s 8-column time import, add people and projects in Harvest first and import as an Administrator. Get a Flex usage estimate before you commit, and replace any kiosk or GPS workflows, which Harvest does not offer.

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Clockify to Harvest

    Invoicing on every plan

    Harvest invoices from tracked time and expenses on every plan, with Stripe payments.

    Accounting in the base plan

    QuickBooks Online and Xero sync come with Teams, with no add-on fee.

    Gusto payroll

    Harvest pushes tracked hours to Gusto.

    How the migration actually works

    Budget for the higher seat price plus Harvest’s unpublished Flex usage charges.

    StepWhat you do
    1Export your Clockify dataExport the Detailed report over the longest date range to CSV or Excel (Basic and up; PDF only on Free). Owners can also export a year of time entries at a time from Workspace settings, then Data export.
    2Add people and projects in HarvestHarvest’s time import needs people and projects to exist first.
    3Reshape the CSVMatch Harvest’s columns: Date, Client, Project, Task, Notes, Hours, First name, Last name.
    4Import timeAn Administrator imports it in Settings, then Import/Export (not on Free).
    5Connect accountingConnect QuickBooks Online or Xero, Stripe and Gusto as needed.
    6Replace time-clock workflowsHarvest documents no kiosk or GPS clock-in; decide how hourly staff will log time.

    What this path doesn’t do for you:

    No Clockify importer exists; CSV reformatting is needed and start and end times become durations. Kiosk, GPS and screenshots have no Harvest equivalent, and approvals move up to Harvest Enterprise.

    Pricing side by side

    PlanClockifyHarvest
    Free planUp to 5 users1 seat, 2 projects
    Entry planBasic $3.99/seat/mo annual, $4.99 monthlyTeams from $9/seat/mo annual, $11 monthly
    Next planStandard $5.49; Pro $7.99; Enterprise $11.99 (annual)Enterprise from $14 annual, $17.50 monthly
    Usage chargesNoneFlex billing adds usage charges (rates not published)
    Approvals / SSOApprovals on Standard; SSO on EnterpriseEnterprise

    Prices checked on each vendor’s pricing page on September 19, 2026 (Toggl: toggl.com/pricing, the plans new customers buy).

    Feature parity check

    CapabilityClockifyHarvest
    Import from the other toolDocumented Harvest CSV importGeneric CSV import only
    InvoicingStandard and upEvery plan
    Xero sync$4.99/mo add-onIncluded on Teams
    Kiosk / GPSKiosk from Basic; GPS on ProNot listed
    ApprovalsStandardEnterprise

    Going the other direction, or want the full comparison first?

    Read the Clockify vs Harvest comparison Switching from Harvest to Clockify instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Clockify and Harvest. Rows where both tools are the same (5) are left out; the full side-by-side is on each tool’s page: Clockify, Harvest.

    What changesClockify (today)Harvest (after)
    SOC 2 reportSOC 2 Type IIsourceNot published
    ISO/IEC 27001CertifiedsourceNot published
    Other certificationsNot publishedPCI DSS (merchant certificate)source
    SCIM user provisioningYesEnterprisesourceNosource
    Two-factor authenticationNot publishedYesEnforcement: Teamssource
    Data residency choicesUS, EU, UK, AustraliaProsourceUS onlysource
    Encryption256-bit SSL/TLS in transit; hosted on AWSsourceTLS 1.2/1.3 in transit; backups AES-256 at rest; attachments encrypted at rest on Amazon S3source
    Self-hosting optionNot publishedCloud onlysource
    Desktop appsWindows, macOS, LinuxsourceWindows, macOSsource
    Offline limitsAvailable on all plans including Free.FreesourceOffline works only in the mobile apps; browser and desktop apps require a strong internet connection.source
    Office & room hardwareClockify's kiosk turns a shared device into a clock-in/clock-out station (PIN from Basic, QR code from Standard, photo capture on Pro); kiosk-only 'limited' users are billed at a lower seat rate.source—
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Harvest on Enterprise before you invite the team, so accounts are created through your identity provider rather than by hand.

    Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site — it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Can Harvest import Clockify data?

    Only through its generic CSV time import, after reshaping Clockify’s export to Harvest’s 8 columns.

    Will Harvest cost more?

    Yes. Harvest Teams starts at $9 a seat on annual billing plus usage charges; Clockify Standard is $5.49.

    Does Harvest have a time clock kiosk?

    No kiosk is documented.

    Can I keep my old reports?

    Yes, as exports. Keep the full CSV export and invoice PDFs from the old tool as your archive; historical rates and approvals do not carry over as live settings.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page — with the date each figure was last verified.

    ClockifyPricing, free plan, AI cost & every comparison›HarvestPricing, free plan, AI cost & every comparison›
    Clockify vs HarvestHead-to-head comparisonToggl Track vs ClockifyHead-to-head comparisonToggl Track vs HarvestHead-to-head comparison

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Start with the job

    Guides for the jobs this software does

    Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

    Track time and billable hoursRun client work at an agencySend invoices and get paidRun payrollAll 50 job guides
    Need sign-off?

    Turn this into a one-page decision brief

    Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.

    Build a decision brief

    From shortlist to switched

    Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

    01 · CompareWhich tool fits your team, side by side.75 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.150 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Bill has worked in software and digital marketing for more than 20 years. He spent nine years as an engineer at HP, served as COO scaling a platform past 200,000 users, and ran Google’s $70M/year search syndication partnership at Alot.com. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 19, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill