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CLOUD STORAGE · MIGRATION GUIDE

Switching from Google Workspace to Box

Box has no Workspace importer. Files are downloaded from Drive and uploaded into Box; you also need a separate plan for the email and office apps Workspace included.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 23, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Google Workspace to BoxVerified Sep 23, 2026
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: Does leaving Google Workspace for Box actually save money?

Only on the storage line: Box Starter is $2 a seat cheaper, $5 against $7, but Box has no email, Docs, Sheets or Meet, so you have to replace those first.

You'd gain Box Sign and 100 GB per user instead of 30 GB per person, and Box Starter needs 3 to 10 users. The piece people underestimate is file format. Native Google Docs, Sheets and Slides aren't ordinary files, so they get converted to other formats on the way out, and complex spreadsheets with formulas, scripts or comment threads can lose pieces in the process. Export a handful of your most complicated files and open them before you plan the rest. And don't cancel Workspace until your email has a new home, because your domain's mail runs through it.

My read of the verified data on this page, checked against vendor sources on September 23, 2026. Disagree or spot an error? Tell Bill

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Google Workspace to Box

    More storage per user

    100 GB pooled vs 30 GB at Workspace Starter.

    E-signature included

    Box Sign bundled in.

    Content workflow tools

    Purpose-built for document workflow.

    How the migration actually works

    You lose Gmail, Docs, Sheets, Slides and Meet unless you keep or separately buy them — Box includes none of them.

    StepWhat you do
    1Map your folder structureList top-level folders, who owns each, and which are shared externally.
    2Set up the new accountCreate your Box Business account, add your 3–10 users, and set up folder structure and permission groups.
    3Move your filesDownload the working folder tree from the old provider’s desktop app or web export, then upload it into the new tool’s desktop sync folder or web interface. For large libraries, a third-party cloud-to-cloud transfer tool can move files directly without a local download step.
    4Rebuild sharing links and permissionsRecreate external share links and collaborator access; none of this carries over automatically.
    5Point your team’s desktop sync at the new toolInstall the new sync client on each machine and confirm files are syncing before removing the old one.
    6Cancel the old planOnce every team member confirms their files are in the new tool, cancel the old subscription.

    What this path doesn’t do for you:

    Business email, Docs, Sheets, Slides and Meet have no Box equivalent at any tier; plan a separate email and office-apps solution before cancelling Workspace.

    Pricing side by side

    PlanGoogle WorkspaceBox
    Pricing basisPer user, no published minimumPer user (3–10 on Starter)
    Entry priceBusiness Starter $7/user/mo (annual)Business Starter $5/user/mo (annual)
    Storage30 GB pooled per person100 GB pooled per user
    E-signatureNot at StarterBox Sign included
    Email/office appsGmail, Docs, Sheets, Slides, Meet includedNot included

    Business-plan prices checked on each vendor’s pricing page on September 23, 2026.

    Feature parity check

    CapabilityGoogle WorkspaceBox
    Email includedYes (Gmail)No
    Office appsDocs, Sheets, Slides, MeetNo
    Storage30 GB pooled/person100 GB pooled/user
    E-signatureNot at StarterBox Sign included
    Price$7/user/mo$5/user/mo

    Going the other direction, or want the full comparison first?

    Read the Box vs Google Workspace comparison Switching from Box to Google Workspace instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Google Workspace and Box. Rows where both tools are the same (6) are left out; the full side-by-side is on each tool’s page: Google Workspace, Box.

    What changesGoogle Workspace (today)Box (after)
    Other certificationsNot publishedISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, FedRAMP High, DoD IL4, C5, IRAP, ISMAP, HDS, PCI DSS, HIPAA/HITECH, SOC 3, FIPS 140-2source
    HIPAA (BAA)BAA availablesourceBAA availableEnterprisesource
    Single sign-on (SAML/OIDC)YesBusiness StartersourceYesBusinesssource
    Two-factor authenticationYesEnforcement: Business StartersourceYessource
    Admin audit logYesBusiness StartersourceYessource
    Data residency choicesUS, EUBusiness StandardsourceAustralia, Canada, EU, France, Israel, Japan, Singapore, Switzerland, UK, USEnterprise Plus (add-on)source
    EncryptionAES-256 at rest and in transit for Drive/Docs filessource256-bit AES at rest (with AES-256 key wrapping); TLS 1.2 in transitsource
    Offline limitsOffline editing needs Chrome or Edge (not private browsing) and the Google Docs Offline extension, set up while online.sourceAdmins control Mark for Offline: on for all managed users by default, or limited to select users (up to 100), or disabled.source
    IP allowlistingYesEnterprisesourceNot published
    Device & session controlsYesBusiness StarterFundamental endpoint management on all Business editions (remote account sign-out and mobile account wipe, block devices, endpoint verification); Business Plus adds advanced mobile management and remote device wipe; Enterprise adds context-aware access and enterprise endpoint management.sourceYesDevice Trust minimum requirements (OS version, antivirus, firewall, full disk encryption), device pinning, EDR-triggered session termination and device blocking, and EMM/MDM support for the mobile apps.source
    Office & room hardwareGoogle sells Google Meet Hardware for meeting rooms as a separate add-on; room booking ('Browse and reserve conference rooms') is on all plans.source—
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Box on Business before you invite the team, so accounts are created through your identity provider rather than by hand.
    • If you restrict Google Workspace to office or VPN IP addresses today, check how you will enforce the same rule in Box; we found no IP allowlisting documented.

    Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Does Box include email?

    No, at any tier. Keep or separately buy a business email product before switching.

    Will I save money?

    On the storage line alone, $2 a seat — but you’ll need to account for replacing email and office apps.

    Do I lose Google Meet?

    Yes, Box has no video-meeting product; pair it with a separate tool if your team relies on Meet.

    Do shared links and permissions carry over?

    No. Sharing links, folder permissions and collaborator lists are specific to each platform and are rebuilt by hand as you recreate the folder structure in the new tool.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

    Google WorkspacePricing, free plan, AI cost & every comparison›BoxPricing, free plan, AI cost & every comparison›
    Box vs Google WorkspaceHead-to-head comparisonBox vs Dropbox BusinessHead-to-head comparisonDropbox Business vs Google WorkspaceHead-to-head comparisonGoogle Workspace vs Microsoft 365Head-to-head comparisonGoogle Workspace vs Zoho WorkplaceHead-to-head comparisonOneDrive vs Google DriveHead-to-head comparison
    Box to Google WorkspaceSwitching guideBox to Dropbox BusinessSwitching guideDropbox Business to BoxSwitching guideDropbox Business to Google WorkspaceSwitching guideGoogle Workspace to Dropbox BusinessSwitching guideGoogle Workspace to Microsoft 365Switching guide

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Cite this page: HelpCompare, “Switching from Google Workspace to Box”, helpcompare.com/google-workspace-to-box-migration/ (updated ).

    Source links on this site are checked every month; last check . How sources are checked.

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    01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 23, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill