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PROJECT MANAGEMENT · MIGRATION GUIDE

Switching from Notion to Airtable

Airtable has no Notion importer. Export the Notion database as CSV and import it into Airtable as a new table (100MB limit), then rebuild relations as linked-record fields.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 24, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Notion to AirtableVerified Sep 24, 2026

Quick verdict: Move to Airtable if your Notion databases have outgrown the page they live in: you need linked records at scale, interfaces other teams use, sync between bases, or viewer-free billing.

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Notion to Airtable

    Database depth

    Linked records, 50,000 records per base and 25,000 automation runs a month on Team.

    Viewers are free

    Only editors are billed.

    Interfaces and sync

    Turn a base into an app and sync across bases.

    How the migration actually works

    Team costs $20 a seat against Plus at $10; Notion pages, wikis and docs have no Airtable equivalent; SAML SSO starts at Business ($45).

    StepWhat you do
    1Export from NotionOpen the database page, click the three-dot menu, Export, and choose Markdown and CSV; full-page databases export as CSV with a Markdown file per subpage.
    2Set up your Airtable workspaceCreate the workspace and add people as editors only if they will change records; viewers and commenters are free.
    3Import CSV into AirtableOn the home screen click Import, choose CSV (100MB limit), then check field types in the preview before importing.
    4Rebuild links, interfaces and automationsRecreate linked-record fields between tables, then interfaces and automations; check the Team plan’s 50,000-record and 25,000-run limits.
    5Reset sharing and permissionsRe-invite your team and set workspace, base or sheet-level permissions; none of this carries over.
    6Cancel the old planOnce your team is working day-to-day in the new tool, cancel the old subscription.

    What this path doesn’t do for you:

    Database rows travel by CSV; Notion pages, wikis, subpages and relations do not, so plan to keep long-form documents elsewhere and rebuild relations as linked-record fields.

    Pricing side by side

    PlanNotionAirtable
    Pricing basisPer memberPer editor seat; viewers free
    Entry pricePlus $10/member/mo (yearly)Team $20/seat/mo (annual)
    Free planIndividuals; team features gated5 editors, 1,000 records per base
    Core strengthDocs, wikis, databases in pagesRelational database, interfaces, automations
    Importer for the other toolNone (CSV)Native Smartsheet importer; CSV for Notion

    Prices checked on each vendor’s pricing page on September 24, 2026.

    Feature parity check

    CapabilityNotionAirtable
    Pricing basisPer memberPer editor seat
    Free planIndividuals5 editors
    ImporterNone (CSV)None (CSV)
    Price$10/member/mo$20/seat/mo

    Going the other direction, or want the full comparison first?

    Read the Airtable vs Notion comparison Switching from Airtable to Notion instead?

    Frequently Asked Questions

    Does Airtable import Notion?

    Only by CSV: export the Notion database as CSV (Settings, Export, Markdown and CSV), then Import, CSV on the Airtable home screen.

    Will it cost more?

    Per editor, yes: Team is $20/seat/mo against Plus at $10/member/mo. Airtable does not bill viewers, which can flip the result for read-heavy teams.

    What happens to my Notion pages?

    They do not import into Airtable. Keep long-form documents in a docs tool and move only the structured tables.

    Do links, formulas and views survive the move?

    Expect to rebuild them. CSV carries rows and columns; links between tables, formulas, automations, views and permissions are recreated in the new tool by hand.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

    NotionPricing, free plan, AI cost & every comparison›AirtablePricing, free plan, AI cost & every comparison›
    Airtable vs NotionHead-to-head comparisonAirtable vs ExcelHead-to-head comparisonAirtable vs SmartsheetHead-to-head comparisonNotion vs ClickUpHead-to-head comparisonNotion vs OneNoteHead-to-head comparisonCoda vs NotionHead-to-head comparison
    Airtable to NotionSwitching guideAirtable to Microsoft ExcelSwitching guideAirtable to SmartsheetSwitching guideMicrosoft Excel to AirtableSwitching guideNotion to Microsoft OneNoteSwitching guideMicrosoft OneNote to NotionSwitching guide

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Need sign-off?

    Turn this into a one-page decision brief

    Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.

    Build a decision brief

    From shortlist to switched

    Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

    01 · CompareWhich tool fits your team, side by side.116 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.232 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Engineer by training, operator by experience, marketer by choice. Bill spent nine years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 24, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill