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PAYROLL & HR · MIGRATION GUIDE

Switching from Rippling to OnPay

OnPay has no Rippling importer. Export what payroll data you can from Rippling and re-enter employee details in OnPay.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 23, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Rippling to OnPayVerified Sep 23, 2026
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: Should you leave Rippling for OnPay to save money?

Yes, if payroll and HR are all you really use, since OnPay's published $49 base plus $6 per worker replaces a quoted contract, but check what Rippling is doing for your IT first.

OnPay has no Rippling importer, so employee details are re-entered, and Rippling's IT device management, spend management and other modules have no OnPay equivalent. That second point is the trap. If Rippling manages your laptops and app logins, list every device and every account it controls and get a replacement tool running before you cancel, because a gap in device management is how a departing employee keeps access to company systems. Read your Rippling contract for its term and notice window too, since a quoted contract renews on its schedule, not yours. Then time the payroll cutover for a quarter start and use OnPay's free first month for a parallel run.

My read of the verified data on this page, checked against vendor sources on September 23, 2026. Disagree or spot an error? Tell Bill

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Rippling to OnPay

    Published, self-serve pricing

    No sales call required to sign up or renew.

    Simpler product

    Focused on payroll and HR, easier to learn.

    First month free

    A real trial period.

    How the migration actually works

    You lose Rippling’s IT device management, benefits and spend-management modules if you relied on them.

    StepWhat you do
    1Gather payroll and tax recordsExport year-to-date payroll reports, tax filings and employee records from the old provider.
    2Sign up for OnPayStart OnPay’s first-month-free trial and set up your company profile.
    3Rebuild your pay schedule and deductionsRecreate your pay schedule, benefit deductions and any custom earnings or deduction types in the new tool.
    4Re-enter employee and contractor detailsAdd bank details, tax withholding elections and pay rates for each worker — sensitive data that never transfers automatically.
    5Run a parallel test payrollRun one payroll cycle in the new tool alongside the old one to confirm the numbers match before fully switching.
    6Cancel the old planOnce a real payroll cycle has run cleanly in the new tool, cancel the old subscription.

    What this path doesn’t do for you:

    Rippling’s IT device management, spend management and other modules have no OnPay equivalent — plan a separate tool for those if you still need them.

    Pricing side by side

    PlanRipplingOnPay
    Pricing basisCustom quote, modularFlat base + per-worker
    Entry priceNot published$49 base + $6/worker/mo
    IT device managementCore product$15 base + $2/worker
    Benefits administrationModular add-on$15 base + $4/worker
    Self-serve signupNoFirst month free

    Prices checked on each vendor’s pricing page on September 23, 2026.

    Feature parity check

    CapabilityRipplingOnPay
    Pricing transparencyNone, sales-quotedFully published
    IT device managementCore productNot offered
    Self-serve signupNoYes

    Going the other direction, or want the full comparison first?

    Read the OnPay vs Rippling comparison Switching from OnPay to Rippling instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Rippling and OnPay. Rows where both tools are the same (2) are left out; the full side-by-side is on each tool’s page: Rippling, OnPay.

    What changesRippling (today)OnPay (after)
    ISO/IEC 27001CertifiedsourceNot published
    Other certificationsSOC 1 Type II, SOC 3, CSA STAR Level 2, ISO/IEC 27018, ISO/IEC 42001sourceNot published
    Two-factor authenticationNot publishedYessource
    Admin audit logYessourceNot published
    EncryptionAES at rest; 256-bit TLS in transitsourceAES-256 at rest; TLS 1.2 in transit; hosted on AWSsource
    Offline modePartialOnly the Rippling time Kiosk works offline: employees can clock in and out, switch jobs, take breaks and capture photos without a connection.sourceNot documented
    Device & session controlsYesRippling IT device management (Apple and Windows MDM): remote lock and wipe, custom security policies, automated device offboarding.sourceNot published
    Office & room hardwareRippling Time & Attendance runs a Kiosk for shared clock-in and out, and the Kiosk has an offline mode.source—
    Editorial assessment

    Before you cut over

    • People who rely on Rippling offline will lose that: OnPay doesn’t document an offline mode. Tell field and travelling staff before the switch.

    Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Does OnPay import Rippling data?

    No. Export what you can and re-enter employee and payroll details manually.

    Will I save money?

    Likely, if you no longer need Rippling’s IT/spend-management modules — OnPay’s published price is $49 + $6/worker.

    Do I lose IT device management?

    Yes, OnPay is payroll and HR only; keep a separate tool if you still need device management.

    Will my tax filings carry over cleanly?

    Payroll providers don’t transfer tax-filing history automatically. Export year-to-date payroll reports and prior W-2/1099 data, and time the switch around a quarter or year boundary where possible to keep filings clean.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

    RipplingPricing, free plan, AI cost & every comparison›OnPayPricing, free plan, AI cost & every comparison›
    OnPay vs RipplingHead-to-head comparisonOnPay vs GustoHead-to-head comparisonGusto vs RipplingHead-to-head comparison
    OnPay to RipplingSwitching guideGusto to OnPaySwitching guideOnPay to GustoSwitching guideGusto to RipplingSwitching guideRippling to GustoSwitching guide

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Cite this page: HelpCompare, “Switching from Rippling to OnPay”, helpcompare.com/rippling-to-onpay-migration/ (updated ).

    Source links on this site are checked every month; last check . How sources are checked.

    Start with the job

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    Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

    Run payrollHire and onboard employeesTrack time off and leaveGet ready for taxesPay bills and vendors on timeTrack time and billable hoursSchedule staff shiftsAll 50 job guides
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    01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 23, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill