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PAYROLL & HR · MIGRATION GUIDE

Switching from OnPay to Rippling

Rippling has no self-serve import from OnPay. Export payroll history and bring it to your Rippling onboarding call — a sales rep sets up your account and modules.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 23, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from OnPay to RipplingVerified Sep 23, 2026
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: What does it take to switch payroll from OnPay to Rippling?

A sales cycle before any setup, because Rippling has no self-serve import from OnPay and a rep sets up your account and modules after you request a quote.

Nothing sensitive transfers on its own: bank details, tax withholding elections and pay rates get re-entered for every worker, and you bring exported year-to-date payroll reports and W-2/1099 data to the onboarding call. Timing is the part people get wrong. Aim the cutover at a quarter or year boundary so each quarterly filing sits with one provider, and ask in writing who files the year-end forms for the months OnPay ran. Then run one payroll in both systems and compare every employee's net pay line by line, since one wrong withholding election is enough to sink trust in the new tool. Keep OnPay ($49 base plus $6 a worker) live until that parallel run matches.

My read of the verified data on this page, checked against vendor sources on September 23, 2026. Disagree or spot an error? Tell Bill

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from OnPay to Rippling

    IT device management

    Manage laptops and software access alongside payroll.

    Modular platform

    Add benefits or spend management as needed.

    Built for scaling companies

    Popular with fast-growing, multi-department teams.

    How the migration actually works

    Rippling publishes no price, so you cannot budget exactly until after a sales conversation.

    StepWhat you do
    1Gather payroll and tax recordsExport year-to-date payroll reports, tax filings and employee records from the old provider.
    2Request a Rippling quoteTalk to Rippling’s sales team about which modules (payroll, IT, benefits) you need and your headcount.
    3Rebuild your pay schedule and deductionsRecreate your pay schedule, benefit deductions and any custom earnings or deduction types in the new tool.
    4Re-enter employee and contractor detailsAdd bank details, tax withholding elections and pay rates for each worker — sensitive data that never transfers automatically.
    5Run a parallel test payrollRun one payroll cycle in the new tool alongside the old one to confirm the numbers match before fully switching.
    6Cancel the old planOnce a real payroll cycle has run cleanly in the new tool, cancel the old subscription.

    What this path doesn’t do for you:

    OnPay’s instant self-serve signup and fully published pricing have no Rippling equivalent — expect a sales cycle before you have access or a final price.

    Pricing side by side

    PlanOnPayRippling
    Pricing basisFlat base + per-workerCustom quote, modular
    Entry price$49 base + $6/worker/moNot published
    HR add-on$15 base + $2/workerCore product
    Time tracking add-on$15 base + $4/workerModular add-on
    Free trialFirst month freeNo

    Prices checked on each vendor’s pricing page on September 23, 2026.

    Feature parity check

    CapabilityOnPayRippling
    Pricing transparencyFully publishedNone, sales-quoted
    IT device managementNot offeredCore product
    Self-serve signupYesNo

    Going the other direction, or want the full comparison first?

    Read the OnPay vs Rippling comparison Switching from Rippling to OnPay instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between OnPay and Rippling. Rows where both tools are the same (2) are left out; the full side-by-side is on each tool’s page: OnPay, Rippling.

    What changesOnPay (today)Rippling (after)
    ISO/IEC 27001Not publishedCertifiedsource
    Other certificationsNot publishedSOC 1 Type II, SOC 3, CSA STAR Level 2, ISO/IEC 27018, ISO/IEC 42001source
    Two-factor authenticationYessourceNot published
    Admin audit logNot publishedYessource
    EncryptionAES-256 at rest; TLS 1.2 in transit; hosted on AWSsourceAES at rest; 256-bit TLS in transitsource
    Offline modeNot documentedPartialOnly the Rippling time Kiosk works offline: employees can clock in and out, switch jobs, take breaks and capture photos without a connection.source
    Device & session controlsNot publishedYesRippling IT device management (Apple and Windows MDM): remote lock and wipe, custom security policies, automated device offboarding.source
    Office & room hardware—Rippling Time & Attendance runs a Kiosk for shared clock-in and out, and the Kiosk has an offline mode.source
    Editorial assessment

    Before you cut over

    • Rippling adds offline access (partial): install the mobile app for staff who work on the move.

    Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Can I sign up for Rippling online?

    No, based on its published pricing page — you request a quote and a sales rep sets up your account.

    Will it cost more than OnPay?

    Likely, but there’s no published price to confirm — compare your Rippling quote directly against OnPay’s published $49 + $6/worker formula.

    Do I need Rippling’s IT features?

    Only if you want device management and software provisioning alongside payroll; OnPay is payroll and HR only.

    Will my tax filings carry over cleanly?

    Payroll providers don’t transfer tax-filing history automatically. Export year-to-date payroll reports and prior W-2/1099 data, and time the switch around a quarter or year boundary where possible to keep filings clean.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

    OnPayPricing, free plan, AI cost & every comparison›RipplingPricing, free plan, AI cost & every comparison›
    OnPay vs RipplingHead-to-head comparisonOnPay vs GustoHead-to-head comparisonGusto vs RipplingHead-to-head comparison
    Rippling to OnPaySwitching guideGusto to OnPaySwitching guideOnPay to GustoSwitching guideGusto to RipplingSwitching guideRippling to GustoSwitching guide

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Cite this page: HelpCompare, “Switching from OnPay to Rippling”, helpcompare.com/onpay-to-rippling-migration/ (updated ).

    Source links on this site are checked every month; last check . How sources are checked.

    Start with the job

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    Plain-language guides: the steps, what to check before you buy, common mistakes, and every tool it takes with verified prices.

    Run payrollHire and onboard employeesTrack time off and leaveGet ready for taxesPay bills and vendors on timeTrack time and billable hoursSchedule staff shiftsAll 50 job guides
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    01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 23, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill