PandaDoc vs SignNow: Which E-Signature Tool Fits Your Team in 2026?
PandaDoc is a document-and-proposal builder with e-signature built in; SignNow is a low-cost e-signature tool priced per account, not per seat. Here is what each costs as your team grows, and where the invite limits bite.
By Bill Belcamino · Last updated September 25, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Free e-sign, from $19/seat/mo
PandaDoc
VS
Business $8/mo billed annually, unlimited users, 100 invites/year
Choose SignNow if you mainly need finished documents signed: Business is $8 a month on annual billing with unlimited users, but every plan lists 100 signature invites a year. Choose PandaDoc, at $19 a seat on annual billing with a free plan of 60 documents a year, if you build proposals, quotes or contracts or send more than about 100 documents a year.
Quick verdict: SignNow is far cheaper for a team that only needs signatures: Business is $8 a month on annual billing with unlimited users, where PandaDoc Starter is $19 a seat. The catch is volume: every SignNow plan lists 100 signature invites a year, and past that you move to its $1.50-per-invite Site License. PandaDoc has a real free plan (60 documents a year) and is the stronger tool for building proposals, quotes and contracts with a drag-and-drop editor; SignNow is the stronger buy for occasional signing at the lowest price.
Business $8/mo billed annually, unlimited users, 100 invites/year
Free plan
Yes — 60 docs/year, unlimited users
No free plan — free trial of each plan
Is PandaDoc cheaper than SignNow?
SignNow, by a wide margin for teams: $8 a month flat on annual billing for unlimited users, against PandaDoc Starter at $19 a seat a month (annual), or $95 a month for 5 people. The comparison flips on volume: SignNow plans list 100 signature invites a year, while PandaDoc Starter includes unlimited document uploads and e-signatures. PandaDoc’s free plan covers 60 documents a year.
Business $8/mo (annual), $20 monthly, unlimited users
Next tier
Business $49/seat/mo (annual), $65 monthly
Business Premium $15/mo (annual), $30 monthly
Free plan
Yes: 60 documents a year
No; free trial of each plan
Billing model
Per seat
Per account, unlimited users
Volume limit
Unlimited uploads and e-signatures on Starter
100 signature invites a year on each plan
Document builder
Drag-and-drop editor for proposals and quotes
Fillable forms and reusable templates
Bulk send
See vendor pricing page
Business Premium and up
Compliance listed
See vendor trust pages
SOC 2 Type II, ISO 27001, HIPAA via BAA, 21 CFR Part 11
Verified September 25, 2026Prices recorded from each vendor’s own pricing page. See sources
Prices in USD from pandadoc.com/pricing and signnow.com/pricing, checked September 25, 2026. SignNow’s pricing page says every plan includes unlimited users and 100 signature invites a year, so the plan price does not rise with headcount; heavy senders move to the Site License at $1.50 per signature invite.
Both get documents signed legally; they differ in what else they do and in how the bill is calculated.
Per seat or per account
PandaDoc bills each seat: Starter is $19 a month on annual billing ($35 monthly), Business $49 ($65 monthly). SignNow’s pricing page says every plan includes unlimited users and 100 signature invites a year, so the plan price does not rise with headcount; heavy senders move to the Site License at $1.50 per signature invite.
Documents or signatures
PandaDoc is built around creating the document: a drag-and-drop editor, rich media, tracking and, on Business, sales proposals and integrated workflows. SignNow is built around sending a finished document for signature: fillable fields, templates, reminders, and on higher tiers bulk send, payments and conditional fields.
Compliance
SignNow’s pricing page lists SOC 2 Type II, ISO 27001, GDPR, HIPAA through a BAA, 21 CFR Part 11 and data residency in the US or EU. Check the plan column: SSO sits on the Site License.
Moving between them
Neither imports the other’s templates. Download completed documents with their certificates from the old tool, upload your blank documents to the new one and place the fields again, then reconnect integrations.
Cost calculator: what does your team actually pay?
PandaDoc
$0/mo
SignNow
$0/mo
List prices on annual billing, checked September 25, 2026. PandaDoc bills per seat; SignNow bills per account with unlimited users but lists 100 signature invites a year per plan. Taxes and promotions are not included.
Choose PandaDoc if…
You create proposals, quotes or contracts and want the editor, you send more than about 100 documents a year, or you want a free plan.
Choose SignNow if…
You mainly need finished documents signed, your team is more than a couple of people, and you send under 100 signature invites a year.
Total cost over time
Uses your selections above. Estimate excludes add-ons, overages, and negotiated discounts.
Ready to pick your e-signature tool?
Count last year’s signature requests first. Under 100 a year, SignNow’s flat price is hard to beat; above that, compare PandaDoc Starter against SignNow’s per-invite Site License.
PandaDoc vs SignNow: security, offline & remote work
How PandaDoc and SignNow compare on compliance reports, sign-in controls, offline access and the setup details that matter for remote, hybrid and in-office teams. Every value links to the vendor page it came from.
Audit reports: both publish a SOC 2 report, and SignNow also holds ISO/IEC 27001. Ask each vendor for the report under NDA before you sign; security reviews usually want the latest one.
Single sign-on: PandaDoc includes it on Enterprise (Business: paid add-on); SignNow includes it on Site License. If your team signs in through Okta, Microsoft Entra ID or Google, price the plan that includes SSO, not the entry plan.
Health data: PandaDoc and SignNow will sign a HIPAA business associate agreement (PandaDoc: Enterprise (add-on)).
Working offline: PandaDoc and SignNow don’t document an offline mode. Details are in the Offline mode row above.
Where your data lives: PandaDoc lets you choose US, EU on Enterprise; SignNow lets you choose US, EU. This matters for teams hiring across the EU, UK or Australia.
PandaDoc: worth knowing
SecurityPandaDoc can't enforce 2FA for a whole organization natively; the workaround is to require SSO and enforce 2FA at the identity provider. source
SecurityOn the Business plan, SSO costs extra: $20 a month or $240 a year per seat. source
RemoteYou can store document data in the US or the EU; the pricing page lists this under Enterprise. source
SignNow: worth knowing
RemoteSenders can require signers to confirm their identity with a password, text message or phone call before signing. source
Checked September 25, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data
Frequently Asked Questions
Is PandaDoc or SignNow cheaper?
SignNow for most teams: Business is $8 a month on annual billing with unlimited users, against PandaDoc Starter at $19 a seat. SignNow plans list 100 signature invites a year. Prices checked September 25, 2026.
Does SignNow charge per user?
No. Its pricing page says every plan includes unlimited users; the limit is 100 signature invites a year per plan.
Does PandaDoc have a free plan?
Yes: 60 documents a year, with e-signatures, the editor and tracking.
Can I move templates between them?
Not automatically. Upload your blank documents to the new tool and place the fields again; download completed documents with their certificates first.
Migration Guides
Already decided? Here’s how to actually switch.
Step-by-step migration guides covering what transfers automatically, what doesn’t, and how to handle the gap — in both directions.
Every “best e-signature tool” listicle tells you why to buy. Here’s the other half: the specific conditions under which PandaDoc or SignNow is the wrong purchase for your team.
PandaDoc
✓
Buy PandaDoc if:
You build proposals and quotes
You send lots of documents
You want a free plan to start
✕
Do NOT buy PandaDoc if:
You only need finished PDFs signed
You have many occasional senders
You want the lowest possible price
SignNow
✓
Buy SignNow if:
You want one low price for the whole team
You send under 100 invites a year
You need HIPAA or 21 CFR Part 11 options
✕
Do NOT buy SignNow if:
You send hundreds of documents a year
You want a free plan
You need a proposal editor
Canonical data for the tools on this page
Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.
Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.
Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.
Need sign-off?
Turn this into a one-page decision brief
Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.
Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.
Engineer by training, operator by experience, marketer by choice. Bill spent nine years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.
“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”
Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 25, 2026. No paid sponsorships, no affiliate commissions.
Squarespace vs WordPressSep 23
Square vs StripeSep 23
Salesforce vs Zoho CRMSep 23
n8n to MakeWorkflow Automation
ZoomInfo to LushaSales Intelligence
Zoho CRM to PipedriveCRM Platforms
WooCommerce to BigCommerceE-commerce Platforms
Trello to ClickUpProject Management
Squarespace to WordPressWebsite Builders
Square to StripePayment Processing
Square to PayPalPayment Processing
