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Scheduling Software

Cal.com vs Calendly: Which Scheduling Tool Fits Your Business in 2026?

Both are per-seat booking tools with unlimited event types and calendar sync. Cal.com is the open-source challenger with a genuinely free single-user plan; Calendly is the established default with the deeper integration and workflow library.

By Bill Belcamino · Last updated September 23, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Cal.com logoFree (1 user); Teams $12/user/mo (annual), $15 monthly

Cal.com

VS
Calendly logoFrom $10/seat/mo (annual, Standard)

Calendly

Run the cost calculator Compare pricing tiers
Cal.com vs CalendlyVerified Sep 23, 2026
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: Cal.com or Calendly for a team that books a lot of meetings?

Calendly fits sales-led teams that want native Salesforce and HubSpot sync and deep workflows, while Cal.com fits solo users and technical teams that value its free plan and open-source core.

Per seat Calendly is cheaper, $10 against $12 on annual billing, which at 10 seats is $100 a month against $120. For one person the math flips, since Cal.com's free plan gives one person every feature and Calendly's free plan stops at 1 event type. For most teams the deciding feature isn't the calendar, it's what happens after the booking. If the meeting and the lead don't write back to your CRM automatically, someone has to enter them by hand, reps skip that, and your pipeline reports go quiet. Book a real test meeting in each and check exactly what lands on the CRM record.

My read of the verified data on this page, checked against vendor sources on September 23, 2026. Disagree or spot an error? Tell Bill

Verified data

Cal.com vs Calendly: quick facts

At a glanceCal.comCalendly
CategoryScheduling Software
Entry priceFree (1 user); Teams $12/user/mo (annual), $15 monthlyFrom $10/seat/mo (annual, Standard)
Free planFree forever — 1 user, unlimited event types and calendars, 100+ app integrations1 event type; unlimited event types on paid plans

Is Cal.com cheaper than Calendly?

Calendly, by $2 a seat a month at the entry tier: $10 against Cal.com’s $12 (both annual billing). At 10 seats that is $100 a month for Calendly versus $120 for Cal.com Teams. Cal.com’s free plan has no per-seat cost at all for a single user, which Calendly’s does not match feature-for-feature.

Verified data

Cal.com vs Calendly at a glance

CategoryCal.comCalendly
Entry priceTeams $12/seat/mo (annual); $15 monthlyStandard $10/seat/mo (annual)
Free plan1 user, unlimited event types and calendars1 event type only
Open sourceYes — self-hostable free, or pay for hosted cloudNo
Payment collectionBuilt-in Stripe and PayPalStripe integration
Enterprise tierOrganizations $28/seat/mo (annual): SSO, SCIM, unlimited sub-teamsEnterprise: custom quote
CRM syncApp integrations (100+)Salesforce, HubSpot native sync on paid tiers
Workflow automationBasic reminders and notificationsDeep workflow builder (reminders, follow-ups, routing)
Mobile appYesYes

Verified September 23, 2026Prices recorded from each vendor’s own pricing page. See sources

Explore the numbers

Cal.com vs Calendly: the prices as a chart

Cal.com and Calendly: plan prices side by side

Plan price: US dollars per seat per month, annual billing

  • Cal.com · Teams$12
  • Calendly · Standard$10

Cal.comCalendly

Prices exactly as printed in the comparison table on this page (annual billing), in the table’s own tier order: Entry price.

What Cal.com and Calendly cost per month for a team

5 seats: monthly cost = seats × the per-seat price on this page (annual billing)

  • Cal.com · Teams: 5 × $12$60
  • Calendly · Standard: 5 × $10$50

10 seats: monthly cost = seats × the per-seat price on this page (annual billing)

  • Cal.com · Teams: 10 × $12$120
  • Calendly · Standard: 10 × $10$100

25 seats: monthly cost = seats × the per-seat price on this page (annual billing)

  • Cal.com · Teams: 25 × $12$300
  • Calendly · Standard: 25 × $10$250

50 seats: monthly cost = seats × the per-seat price on this page (annual billing)

  • Cal.com · Teams: 50 × $12$600
  • Calendly · Standard: 50 × $10$500

Cal.comCalendly

An example, not a quote: team size times the per-seat prices printed on this page. It leaves out tax, add-ons, discounts and any plan limits. Where a plan has a minimum number of seats, the minimum is used.

List prices from this page’s own comparison table, not a quote. Plans differ in what they include.

Prices in USD from cal.com/pricing and calendly.com/pricing, both checked September 23, 2026.

Editorial assessment

How they actually differ

Both let a visitor book time on your calendar without back-and-forth email, sync to Google/Outlook/Apple calendars, and support round-robin and collective scheduling on paid tiers.

Open source vs proprietary

Cal.com’s core product is open source under an AGPLv3-style license, so a technical team can self-host it for free; the $12/seat price above is for using Cal.com’s own hosted cloud instead of running your own servers. Calendly has no self-hosted option and no published source.

Workflow depth

Calendly’s decade in the category shows in its workflow builder: multi-step reminders, post-meeting follow-ups, and native two-way sync with Salesforce and HubSpot on its higher tiers. Cal.com covers the core booking and reminder flow well but has a thinner native CRM integration story, leaning on its general app-integration marketplace instead.

Moving between them

Scheduling links live at a URL, and event types define what a booker sees, so switching means recreating event types and re-sharing new links — nothing to “import” in the traditional sense, since neither vendor reads the other one’s account.

Editorial assessment

Pros & cons

Cal.com

Pros

  • Genuinely free single-user plan with every feature
  • Open source, self-hostable
  • Built-in payment collection (Stripe, PayPal)
  • Organizations tier adds SSO/SCIM at $28/seat

Cons

  • $2/seat more than Calendly at entry
  • Thinner native CRM sync than Calendly
  • Smaller third-party integration ecosystem
  • Newer brand, less established workflow tooling

Calendly

Pros

  • $10/seat, cheapest published entry price
  • Deep workflow automation and reminders
  • Native Salesforce and HubSpot sync on paid tiers
  • Largest integration library in the category

Cons

  • Free plan capped at 1 event type
  • No self-hosted or open-source option
  • Enterprise pricing is quote-only
  • No built-in payment collection beyond Stripe
Verified data

Cost calculator: what does your team actually pay?

Cal.com

 
$0/mo

Calendly

 
$0/mo
 

Standard list prices, both billed annually, checked September 23, 2026. Cal.com Teams and Calendly Standard are each priced per seat. Promotions and taxes are not included.

Choose Cal.com if…

You want a genuinely free plan for a solo user, care about open-source/self-hosting, or want built-in payment collection.

Choose Calendly if…

You want the cheapest per-seat price, deep native CRM sync, or the most mature workflow-automation library.

Total cost over time

Uses your selections above. Estimate excludes add-ons, overages, and negotiated discounts.

Ready to pick your scheduling tool?

Both publish a free tier — Cal.com’s free plan has no time limit, Calendly’s free trial runs 14 days on paid features. Try booking a real meeting through each before you commit a team to one.

See Cal.com pricing See Calendly pricing
Verified data

Cal.com vs Calendly: security, offline & remote work

How Cal.com and Calendly compare on compliance reports, sign-in controls, offline access and the setup details that matter for remote, hybrid and in-office teams. Every value links to the vendor page it came from.

What we checkedCal.comCalendly
Security & compliance
SOC 2 reportSOC 2 Type IIsourceSOC 2 Type IIsource
ISO/IEC 27001CertifiedsourceCertifiedsource
Other certificationsHIPAAsourceSOC 3, CSA STAR, PCI compliantsource
HIPAA (BAA)BAA availableOrganizationssourceNot supportedsource
GDPR data processing agreementDPA offeredsourceDPA offeredsource
Single sign-on (SAML/OIDC)YesOrganizationssourceYesTeams (SSO add-on)source
SCIM user provisioningYesOrganizationssourceYesEnterprisesource
Two-factor authenticationYessourceYessource
Admin audit logYesOrganizationssourceYesEnterprisesource
Data residency choicesUS, EUOrganizationssourceUS onlysource
EncryptionDatabase encrypted; data protected in transit and at rest (algorithms not published)sourceAES-256 at rest; TLS 1.2+ in transitsource
Self-hosting optionYessourceNot published
Offline access
Offline modeNot documentedNot documented
Desktop appsWindows, macOS, LinuxsourceNot published
Mobile appsiOS, AndroidsourceiOS, Androidsource
Remote, hybrid & in-office
IP allowlistingNot publishedNot published
Device & session controlsNot publishedNot published
Editorial assessment

What this means for your team

  • Audit reports: both publish a SOC 2 report, and Cal.com and Calendly also hold ISO/IEC 27001. Ask each vendor for the report under NDA before you sign; security reviews usually want the latest one.
  • Single sign-on: Cal.com includes it on Organizations; Calendly includes it on Teams (SSO add-on). If your team signs in through Okta, Microsoft Entra ID or Google, price the plan that includes SSO, not the entry plan.
  • Health data: Cal.com will sign a HIPAA business associate agreement (Cal.com: Organizations). We found no BAA offer for Calendly, so keep protected health information out of it.
  • Working offline: Cal.com and Calendly don’t document an offline mode. Details are in the Offline mode row above.
  • Where your data lives: Cal.com lets you choose US, EU on Organizations. This matters for teams hiring across the EU, UK or Australia.

Cal.com: worth knowing

  • SecurityCal.eu is a separate EU-hosted edition where all data is stored and processed inside the EU; it is aimed at larger teams (minimum 50 users). source
  • SecurityOn Organizations plans, audit logs recording important admin actions are on by default. source
  • RemoteTeams that need to run scheduling inside their own infrastructure can deploy the open-source Cal.diy edition themselves. source

Calendly: worth knowing

  • RemoteCalendly detects each invitee's time zone and shows your availability in their local time. source
  • SecurityCalendly data is hosted in US data centers on Google Cloud and AWS, with no customer-selectable region stated. source
  • SecurityCalendly's customer terms bar protected health information, so it is not for HIPAA-regulated intake. source

Checked September 24, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

Frequently Asked Questions

Is Cal.com cheaper than Calendly?

No — Calendly Standard is $10/seat/mo against Cal.com Teams at $12/seat/mo, both billed annually. Cal.com’s free plan is more generous for a single user, with no feature cap. Prices checked September 23, 2026.

Is Cal.com actually open source?

Yes. Its core product is open source and self-hostable for free; the price on this page is for Cal.com’s hosted cloud version, which most teams use instead of running their own servers.

Does Calendly sync with Salesforce or HubSpot?

Yes, natively, on its paid tiers. Cal.com connects to CRMs through its general app-integration marketplace instead of a dedicated native sync.

Can I collect payment for a booking?

Cal.com has built-in Stripe and PayPal payment collection. Calendly integrates with Stripe on paid plans.

Migration Guides

Already decided? Here’s how to actually switch.

Step-by-step migration guides covering what transfers automatically, what doesn’t, and how to handle the gap — in both directions.

Switching from Cal.com to Calendly Switching from Calendly to Cal.com
Editorial assessment

When to Buy — and When to Walk Away

Every “best scheduling tool” listicle tells you why to buy. Here’s the other half: the specific conditions under which Cal.com or Calendly is the wrong purchase for your team.

Cal.com

Buy Cal.com if:

  • You want a free plan with no feature cap for one user
  • You care about open source or self-hosting
  • You want built-in payment collection

Do NOT buy Cal.com if:

  • You need native Salesforce/HubSpot sync today
  • You want the single cheapest per-seat price
  • You rely on a mature workflow-automation library

Calendly

Buy Calendly if:

  • You want the cheapest published per-seat price
  • You need deep workflow automation and reminders
  • You already use Salesforce or HubSpot and want native sync

Do NOT buy Calendly if:

  • You want a free plan with unlimited event types
  • You want an open-source or self-hosted option
  • You need built-in payment collection beyond Stripe

Canonical data for the tools on this page

Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

Cal.comPricing, free plan, AI cost & every comparison›CalendlyPricing, free plan, AI cost & every comparison›
Cal.com vs Acuity SchedulingHead-to-head comparisonCalendly vs Acuity SchedulingHead-to-head comparison

Sources

Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

Cite this page: HelpCompare, “Cal.com vs Calendly”, helpcompare.com/cal-com-vs-calendly/ (updated ).

Source links on this site are checked every month; last check . How sources are checked.

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01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
Bill Belcamino, founder of HelpCompare
About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 23, 2026. No paid sponsorships, no affiliate commissions.

Read Bill’s story How we verify pricingSpot an error? Tell Bill