Security, offline and access rules that differ between ZoomInfo and Apollo.io. Rows where both tools are the same (4) are left out; the full side-by-side is on each tool’s page: ZoomInfo, Apollo.io.
Set up single sign-on in Apollo.io on Organization before you invite the team, so accounts are created through your identity provider rather than by hand.
Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data
B2B SALES OUTREACH · MIGRATION GUIDE
Switching from ZoomInfo to Apollo.io
Downsizing from ZoomInfo to Apollo is a manual data migration – export your ZoomInfo lists as CSV and rebuild sequences in Apollo, since no named import tool exists between the two.
Quick verdict: A common cost-driven move for SMB and mid-market teams that found ZoomInfo’s enterprise pricing hard to justify relative to usage, but it means giving up some database depth and intent-data sophistication.
Why teams switch from ZoomInfo to Apollo.io
Dramatically lower, transparent pricing
Apollo publishes self-serve per-user pricing starting far below what ZoomInfo typically quotes, which matters most for teams that weren’t using ZoomInfo’s full enterprise feature set.
Prospecting and sequencing in one tool
Apollo bundles database search, email sequencing, and a dialer into a single per-seat subscription, which can replace a ZoomInfo-plus-separate-sequencer stack.
Faster self-serve setup
Apollo can be signed up for and configured without a sales cycle, versus ZoomInfo’s quote-and-contract sales process.
Estimate the real hidden cost of moving from ZoomInfo to Apollo.io, not just the subscription price.
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Estimated migration time
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Data friction rating
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Total hidden switching cost
Data mapping & cleaning labor—
Migration / cleaning tooling fees—
Team retraining overhead—
Switching friction buffer (10%)—
Assumes a blended $45/hr internal labor rate with no native importer available, so sequences/records are rebuilt largely by hand. Adjust the sliders to match your team.
How to migrate your data
As with the reverse direction, this is a manual export/import – there is no vendor-provided ZoomInfo-to-Apollo migration path.
Step
What happens
1Export contacts and companies from ZoomInfo
Pull your saved lists, contacts, and account data out of ZoomInfo as CSV exports.
2Check your export allowance
ZoomInfo contracts often cap how many records you can export per month, so confirm you have enough remaining allowance to get everything out before cancelling.
3Import into Apollo
Upload the cleaned CSVs into Apollo and map fields to Apollo’s contact and account schema.
4Rebuild sequences in Apollo
Manually recreate your ZoomInfo Engage sequences and call scripts as new sequences inside Apollo, since sequence content does not transfer.
5Reconnect CRM sync
Re-point your Salesforce/HubSpot sync to Apollo and reconfigure any enrichment or lead-scoring automations that used to run through ZoomInfo.
6Re-verify sending domains for outbound
Set up and verify your outbound mailboxes in Apollo, since ZoomInfo’s sending configuration and deliverability history don’t carry over.
What Apollo.io’s importer doesn’t handle: Sequence templates, call scripts, scoring models, and any intent-data workflows built around ZoomInfo don’t transfer – only raw contact and company records move via CSV, so budget time to rebuild your outbound motion inside Apollo.
Pricing during the transition
This move is usually about cost – Apollo’s published per-seat pricing is a fraction of ZoomInfo’s typical enterprise quotes.
Plan
ZoomInfo
Apollo.io
Free plan
No free plan – quote-only
$0 (Apollo Free, limited credits)
Entry paid tier
Not published – custom quote only
Basic $49/user/month billed annually (Apollo)
Mid tier
Not published – custom quote only
Professional $79/user/month billed annually (Apollo)
Because ZoomInfo pricing is negotiated per-contract and not published, check your renewal invoice for your actual cost (as of September 2026).
Feature-parity checklist
You’ll likely trade some database depth and intent-data sophistication for a much lower, self-serve price point.
Feature
ZoomInfo
Apollo.io equivalent
Contact/company database size
Generally larger, more frequently refreshed, especially for enterprise data
Large self-serve database, credit-based access
Intent/buying-signal data
Dedicated intent and visitor-identification add-ons
No – you’ll export your ZoomInfo data as CSV and import it into Apollo manually; no vendor-provided connector exists.
Will I lose my ZoomInfo intent data when I switch?
Yes – Apollo’s intent signals are less developed than ZoomInfo’s dedicated intent products, so that specific capability doesn’t have a direct replacement.
Can I export everything before my ZoomInfo contract ends?
Check your contract’s export limits first – many ZoomInfo plans cap monthly record exports, which can slow down a full data pull.
How much cheaper is Apollo than ZoomInfo?
Apollo’s published per-seat pricing ($49, $79 or $119 per user/month billed annually, by tier; the $119 tier needs at least 3 seats) is typically far below ZoomInfo’s quoted enterprise packages, though the two aren’t apples-to-apples on database depth.
Will my ZoomInfo Engage sequences carry over to Apollo?
No, sequence steps and templates need to be manually rebuilt in Apollo’s sequencing tool.
Canonical data for the tools on this page
Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.
Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.
Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.
Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.
Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.
“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”
Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 16, 2026. No paid sponsorships, no affiliate commissions.
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