Security, offline and access rules that differ between Apollo.io and ZoomInfo. Rows where both tools are the same (4) are left out; the full side-by-side is on each tool’s page: Apollo.io, ZoomInfo.
Set up single sign-on in ZoomInfo before you invite the team, so accounts are created through your identity provider rather than by hand.
If you restrict Apollo.io to office or VPN IP addresses today, check how you will enforce the same rule in ZoomInfo; we found no IP allowlisting documented.
Checked September 19, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data
B2B SALES OUTREACH · MIGRATION GUIDE
Switching from Apollo.io to ZoomInfo
Moving from Apollo.io to ZoomInfo means treating it as a database swap: there’s no named migration tool, so contact lists move via CSV export/import while sequences and enrichment rules get rebuilt from scratch in ZoomInfo’s engagement tools.
Quick verdict: Makes sense for larger sales orgs that need ZoomInfo’s deeper firmographic/intent data and are willing to pay enterprise pricing and sign a contract – overkill for smaller teams who were using Apollo mainly for prospecting plus lightweight sequencing.
Why teams switch from Apollo.io to ZoomInfo
Larger, more frequently verified contact database
ZoomInfo is widely regarded as having a larger and more frequently refreshed B2B contact and company database than Apollo, particularly for enterprise firmographic and org-chart data.
Intent data and buying signals
ZoomInfo’s intent and website-visitor identification products give revenue teams signals Apollo doesn’t offer natively at the same depth.
Built for enterprise revenue operations
ZoomInfo’s platform is designed around enterprise RevOps workflows – territory/account mapping, org charts, and integrations with enterprise CRMs – that go beyond what Apollo’s SMB-friendly toolset targets.
Estimate the real hidden cost of moving from Apollo.io to ZoomInfo, not just the subscription price.
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Estimated migration time
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Data friction rating
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Total hidden switching cost
Data mapping & cleaning labor—
Migration / cleaning tooling fees—
Team retraining overhead—
Switching friction buffer (10%)—
Assumes a blended $45/hr internal labor rate with no native importer available, so sequences/records are rebuilt largely by hand. Adjust the sliders to match your team.
How to migrate your data
There’s no official Apollo-to-ZoomInfo import tool, so plan this as a manual data migration plus a from-scratch sequence rebuild.
Step
What happens
1Export your Apollo contact and company lists
Export the saved lists, contacts, and accounts you want to keep from Apollo as CSV files.
2Clean and dedupe the export
Remove duplicates and stale records before import, since ZoomInfo will re-enrich and may flag conflicting data against its own database.
3Import lists into ZoomInfo
Upload your cleaned CSVs into ZoomInfo’s contact/list manager, mapping fields to ZoomInfo’s schema.
4Rebuild sequences in ZoomInfo Engage
Manually recreate your Apollo email sequences and call cadences as new sequences in ZoomInfo’s engagement tooling, since sequence steps and templates don’t transfer.
5Reconnect your CRM and enrichment sync
Re-point your CRM sync (Salesforce, HubSpot) to ZoomInfo and configure enrichment rules that mirror what Apollo was doing automatically.
6Re-verify sender domains for outbound sequencing
If you’re using ZoomInfo for outbound email sequencing, reconnect and re-verify your sending mailboxes, since deliverability setup does not carry over from Apollo.
What ZoomInfo’s importer doesn’t handle: Sequences, email templates, call scripts, and enrichment/scoring rules do not transfer between Apollo and ZoomInfo in either direction – only raw contact and company records move via CSV, and everything else must be manually rebuilt.
Pricing during the transition
Apollo publishes self-serve per-user pricing while ZoomInfo is quote-only and publishes no prices.
Plan
Apollo.io
ZoomInfo
Free plan
$0 (Apollo Free, limited credits)
No free plan – quote-only
Entry paid tier
Basic $49/user/month billed annually (Apollo)
Not published – custom quote only
Mid tier
Professional $79/user/month billed annually (Apollo)
Not published – custom quote only
ZoomInfo does not publish list pricing and requires a sales conversation for any quote, so no ZoomInfo prices are shown above (as of September 2026).
Feature-parity checklist
Both platforms combine a contact database with outbound sequencing, but they’re built for different company sizes and budgets.
Feature
Apollo.io
ZoomInfo equivalent
Contact/company database size
Large, self-serve database with credit-based access
Generally regarded as larger and more frequently refreshed, especially for enterprise org data
Intent/buying-signal data
Basic intent signals on higher tiers
Dedicated intent and website-visitor identification add-ons
Email sequencing
Native sequences built into the core product
Sequencing available through ZoomInfo Engage as part of the platform
Is there an official Apollo-to-ZoomInfo migration tool?
No – neither vendor publishes a named importer for the other; migrating means exporting contacts as CSV and rebuilding sequences manually.
Will my Apollo sequences transfer to ZoomInfo?
No, sequence steps, templates, and cadences need to be manually recreated in ZoomInfo’s engagement tools.
How much does ZoomInfo actually cost?
ZoomInfo doesn’t publish pricing – you’ll need to go through a sales call, and third-party reports suggest entry packages commonly start in the low five figures annually.
Do I need to re-verify my data after importing into ZoomInfo?
Yes – ZoomInfo will re-enrich imported contacts against its own database, which can surface conflicting or updated firmographic data you’ll want to review.
Is switching from Apollo to ZoomInfo worth the cost increase?
Only if you specifically need ZoomInfo’s larger database, intent data, or enterprise RevOps features – many SMB teams find Apollo sufficient at a fraction of the cost.
Canonical data for the tools on this page
Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.
Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.
Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.
Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.
Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.
“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”
Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 16, 2026. No paid sponsorships, no affiliate commissions.
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