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PROJECT MANAGEMENT · MIGRATION GUIDE

Switching from Asana to Motion

Export your Asana projects to CSV or JSON; Motion documents no Asana importer, so projects come in through Zapier, its API or by hand.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 27, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from Asana to MotionVerified Sep 27, 2026
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: What does moving a team from Asana to Motion actually involve?

Mostly rebuilding by hand, since Asana exports each project as CSV or JSON but Motion documents no Asana importer, only Zapier, its API or manual setup.

Asana rules, forms, portfolios and comment history don't transfer, and timeline, Gantt and time tracking need Business AI at $29 a seat a month on annual billing. The bigger job is one no export does for you: Motion schedules a task only once it has a duration and a deadline, and most teams log due dates, not how long the work takes. So I'd pilot with one team on 3 or 5 seats, since Motion sells seats in those counts, and have them estimate every open task before they connect their calendars. Keep the JSON exports as your archive of comments and history. Leave Asana read-only until the pilot team's calendars match how they really work, then cancel at the end of its term.

My read of the verified data on this page, checked against vendor sources on September 27, 2026. Disagree or spot an error? Tell Bill

Heads up: Motion’s team plans are $19 (Pro AI) and $29 (Business AI) a seat a month on annual billing, or $28 and $47 on monthly billing; its solo plans are priced separately ($33 and $45 a month on annual billing).

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from Asana to Motion

    AI auto-scheduling

    Motion places tasks on each person’s calendar around meetings and deadlines.

    AI credits per seat

    7,500 a month on Pro AI and 15,000 on Business AI.

    One app

    Projects, docs, calendar and a meeting notetaker together.

    How the migration actually works

    Start with one team and one project; the rebuild is manual work, so pilot before moving everyone.

    StepWhat you do
    1Export from AsanaFrom each project’s drop-down, choose Export/Print and pick CSV or JSON.
    2Choose your Motion seatsPick Pro AI or Business AI and a seat count of 1, 3, 5 or a multiple of 5.
    3Connect calendarsConnect each person’s calendar so auto-scheduling can plan around meetings.
    4Recreate projectsCreate projects and tasks in Motion by hand, with Zapier, or with the API (Create project, Create task) using your Asana export.
    5Set durations and deadlinesGive tasks durations and deadlines so Motion can schedule them.
    6Cancel AsanaKeep Asana read-only until the pilot team is settled, then cancel at the end of its term.

    What this path doesn’t do for you:

    Motion documents no Asana importer. Asana rules, forms, portfolios and comment history do not transfer. Timeline and Gantt charts, time tracking and permissions need Business AI.

    Pricing side by side

    PlanAsanaMotion
    Free planPersonal: up to 2 usersNone; free trial
    Entry paidStarter $10.99/seat/mo annualPro AI $19/seat/mo annual ($28 monthly)
    MidAdvanced $24.99/seat/mo annualBusiness AI $29/seat/mo annual ($47 monthly)
    TopEnterprise: contact salesNone listed

    Prices checked on usemotion.com/pricing and asana.com/pricing on September 27, 2026. Motion’s team plans are $19 (Pro AI) and $29 (Business AI) a seat a month on annual billing, or $28 and $47 on monthly billing; its solo plans are priced separately ($33 and $45 a month on annual billing).

    Feature parity check

    CapabilityAsanaMotion
    ImportCSV importerNo importer documented
    ExportCSV or JSONPublic API only
    AI auto-schedulingNoYes

    Going the other direction, or want the full comparison first?

    Read the Motion vs Asana comparison Switching from Motion to Asana instead?
    Verified data

    Security & access: what changes when you switch

    Security, offline and access rules that differ between Asana and Motion. Rows where both tools are the same (1) are left out; the full side-by-side is on each tool’s page: Asana, Motion.

    What changesAsana (today)Motion (after)
    ISO/IEC 27001CertifiedsourceNot published
    Other certificationsISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27701, CSA STAR Level 1, SOC 3sourceNot published
    HIPAA (BAA)BAA availableEnterprise+sourceNot published
    GDPR data processing agreementDPA offeredsourceNot published
    Single sign-on (SAML/OIDC)YesEnterprisesourceYessource
    SCIM user provisioningYesEnterprisesourceNot published
    Two-factor authenticationYesEnforcement: EnterprisesourceYessource
    Admin audit logYesEnterprise+ (or Enterprise with Compliance Management add-on)sourceNot published
    Data residency choicesUS, EU, Japan, AustraliaEnterprise (add-on); included in Enterprise+sourceUS onlysource
    Encryption256-bit encryption at rest and in transitsourceEncrypted at rest; TLS/SSL in transitsource
    Offline modePartialThe iOS app works offline for checking notifications, commenting, changing due dates or assignees, completing tasks and adding tasks; pending actions sync when you are back online.sourceNot documented
    Desktop appsWindows, macOSsourceNot published
    Mobile appsiOS, AndroidsourceNot published
    Offline limitsTasks and conversations in projects never opened on the device are not visible offline (new tasks can still be added to them)source—
    IP allowlistingYesEnterprise+sourceNot published
    Device & session controlsYesEnterpriseSAML session timeout (1 hour to 30 days) plus an optional mobile session timeout; mobile app controls (limit downloads, screenshots, copy/paste) are sold as a Permissions Management add-on.sourceNot published
    Editorial assessment

    Before you cut over

    • Set up single sign-on in Motion before you invite the team, so accounts are created through your identity provider rather than by hand.
    • People who rely on Asana offline will lose that: Motion doesn’t document an offline mode. Tell field and travelling staff before the switch.
    • If you restrict Asana to office or VPN IP addresses today, check how you will enforce the same rule in Motion; we found no IP allowlisting documented.
    • Asana offers a HIPAA BAA; we found none for Motion. Don’t move protected health information until that is settled.

    Checked September 27, 2026 against each vendor’s own trust center, help docs and app pages. Hover or tap “source” to see the exact wording we relied on. “Not published” means we could not find the vendor saying it on its own site; it doesn’t mean the feature is missing. Plan names are the lowest plan the vendor says includes the feature. Security · Offline · Remote vs office · Download the data

    Frequently Asked Questions

    Does Motion import from Asana?

    We found no documented Asana importer in Motion’s help center. Use your Asana CSV or JSON export with Zapier, Motion’s API or manual setup.

    Will Motion cost more?

    Yes: Motion charges $19 (Pro AI) and $29 (Business AI) a seat a month on annual billing against Asana Starter at $10.99 (annual), and rounds seats up to 1, 3, 5 or a multiple of 5.

    Is there a Motion free plan?

    No. Motion offers a free trial; there is no free plan like Asana Personal.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page, with the date each figure was last verified.

    AsanaPricing, free plan, AI cost & every comparison›MotionPricing, free plan, AI cost & every comparison›
    Motion vs AsanaHead-to-head comparisonAsana vs JiraHead-to-head comparisonAsana vs Monday.comHead-to-head comparisonTrello vs AsanaHead-to-head comparisonAsana vs ClickUpHead-to-head comparisonAirtable vs SmartsheetHead-to-head comparison
    Motion to AsanaSwitching guideAsana to ClickUpSwitching guideAsana to JiraSwitching guideAsana to Monday.comSwitching guideAsana to TrelloSwitching guideClickUp to AsanaSwitching guide

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

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    Verified prices costed for your team size, a check against your must-have requirements, the questions to settle before you sign, and a source for every figure. Print it, or paste it into an email to whoever approves the spend.

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    From shortlist to switched

    Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

    01 · CompareWhich tool fits your team, side by side.116 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Engineer by training, operator by experience, marketer by choice. Bill spent nine years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 27, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill