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What every guide covers
What transfers, and what doesn’tThe vendor’s own import path, step by step, plus the data you will rebuild by hand. Switching cost estimatorAn adjustable estimate of the hidden labor, cleanup and retraining cost, with its assumptions shown.
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Software IndexEvery tool we track in one sortable table: entry price, free plan, AI pricing and source. AI Pricing DatabaseHow each vendor bills its AI features: bundled, add-on, metered or quote.
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The B2B SaaS Sticker Shock IndexCheapest published entry price in 18 categories, ranked.The AI TaxHow 19 AI features are actually billed: bundled, add-on or metered.The Real Cost of a 10-Person Startup StackThree software stacks priced at published entry prices.
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Download the datasetsJSON and CSV under CC BY 4.0. Every value carries its source page and verification date. How we verify pricingThe research method behind every figure on the site.
WORKFLOW AUTOMATION · MIGRATION GUIDE

Switching from n8n to Zapier

Zapier cannot import n8n workflows — its importer accepts only Zapier’s own JSON. Moving means rebuilding each workflow as a Zap, and re-pricing it in tasks rather than executions.

Jump to migration steps Read the full comparison
By Bill Belcamino · Last updated September 18, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Switching from n8n to ZapierVerified Sep 18, 2026

Quick verdict: Export your n8n workflows as JSON so you have an exact record of every node, then rebuild each one as a Zap — Zapier’s Copilot, included on all plans, can draft Zaps from a description. Before you move, count the action steps in each workflow: Zapier bills every successful action as a task, so a workflow that is one n8n execution can be several Zapier tasks.

Estimate · your inputs

Switching Cost & Friction Estimator

Most buyers only budget for the new subscription. This estimates the hidden labor, data-cleanup, and retraining cost of actually making the switch.

25,000
10

Estimate assumes: 1 hour of data-mapping/cleaning labor per 2,000 records, a blended $75/hr ops rate, tiered migration & cleaning tooling fees, and 4 hours of retraining per seat at a $45/hr fully-loaded rate.

Estimated Migration Time —
Data Friction Rating —
Total Hidden Switching Cost $0

    Why teams move from n8n to Zapier

    Easier for non-technical teams

    Zapier’s linear builder and Copilot let people outside engineering build and maintain automations.

    Largest app catalogue

    Zapier says it connects to 9,000+ apps, more than any other automation tool.

    Nothing to host

    Zapier is fully managed — no servers, updates or concurrency limits to manage yourself.

    How the migration actually works

    Price the move before you start: multiply each workflow’s monthly runs by its number of action steps to estimate Zapier tasks.

    StepWhat you do
    1Export n8n workflowsDownload each workflow as JSON (or use the n8n CLI or API). Exports include credential names and IDs but not the secrets.
    2Estimate your Zapier task volumeFor each workflow, multiply monthly runs by action steps. Triggers, filters, paths and formatter steps do not count as tasks.
    3Pick a Zapier plan and tierProfessional starts at $19.99/mo annual for 750 tasks with 1 seat; Team starts at $69/mo annual for 2,000 tasks with 25 users.
    4Rebuild each workflow as a ZapRecreate triggers and actions; use Paths and Filters for branching and Code by Zapier (1 task per run) for custom logic.
    5Re-connect appsAuthenticate each app in Zapier; n8n credentials do not transfer.
    6Run in parallel, then deactivate n8nCompare results for a few days, then deactivate the n8n workflows and, if self-hosted, decommission the server after backing it up.

    What this path doesn’t do for you:

    No import path exists in either direction, so every workflow is rebuilt. Complex n8n workflows with loops, code nodes or many branches can become many Zapier tasks per run, and Zapier’s Professional plan has a single seat. Keep your n8n JSON exports as documentation.

    Pricing side by side

    Plann8nZapier
    FreeCommunity Edition, self-hosted (Sustainable Use License)100 tasks a month, two-step Zaps, 1 seat
    Entry paidStarter — $20/mo annual (2,500 executions), $24 monthlyProfessional — $19.99/mo annual (750 tasks), $29.99 monthly
    TeamPro — $50/mo annual (10,000 executions), $60 monthlyTeam — $69/mo annual (2,000 tasks, 25 users), $103.50 monthly
    TopBusiness (self-hosted) — $800/mo annual; Enterprise by quoteEnterprise — contact sales
    Billing unitExecutions: one run of a whole workflowTasks: each successful action step
    UsersUnlimited on every plan1 (Professional), 25 (Team), unlimited (Enterprise)

    Prices checked on zapier.com/pricing and n8n.io/pricing (USD, US view) on September 18, 2026. Confirm current rates before you buy.

    Feature parity check

    Capabilityn8nZapier
    Import from the other tooln8n workflow JSON onlyZapier JSON only (Team and Enterprise)
    Billing unitExecutions — each workflow runTasks — each action step
    UsersUnlimited on every plan1 / 25 / unlimited
    Self-hostingCommunity Edition (free) or BusinessNot available
    App connections (vendor claim)2,192 integrations in its directory9,000+ apps
    AI building helpAI Assistant credits (2,300 on Starter)Copilot included on all plans

    Going the other direction, or want the full comparison first?

    Read the Zapier vs n8n comparison Switching from Zapier to n8n instead?

    Frequently Asked Questions

    Can Zapier import n8n workflows?

    No. Zapier’s import accepts only JSON files exported from Zapier, and only on Team and Enterprise accounts, so n8n workflows are rebuilt as Zaps.

    Will Zapier cost more than n8n?

    Often, for multi-step workflows: Zapier bills each successful action as a task, while n8n bills one execution per run. Short, low-volume workflows can cost about the same — both entry plans are about $20/mo on annual billing.

    Do n8n credentials move to Zapier?

    No. n8n exports include credential names and IDs, not the secrets, so every app is re-authenticated in Zapier.

    Can Zapier help me rebuild workflows?

    Zapier’s Copilot is included on all plans (with a daily message limit on Free) and can draft Zaps from a plain-language description.

    How many people can use Zapier?

    Professional has 1 seat, Team 25 and Enterprise unlimited. n8n includes unlimited users on every plan.

    Canonical data for the tools on this page

    Every pricing fact, rating, AI billing model and switching guide we hold on each tool, on one page — with the date each figure was last verified.

    n8nPricing, free plan, AI cost & every comparison›ZapierPricing, free plan, AI cost & every comparison›
    Zapier vs n8nHead-to-head comparisonZapier vs MakeHead-to-head comparison

    Sources

    Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

    Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

    Bill Belcamino, founder of HelpCompare
    About the author

    Bill Belcamino

    Founder and author, HelpCompare

    Bill has worked in software and digital marketing for more than 20 years. He spent nine years as an engineer at HP, served as COO scaling a platform past 200,000 users, and ran Google’s $70M/year search syndication partnership at Alot.com. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

    “I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

    Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 18, 2026. No paid sponsorships, no affiliate commissions.

    Read Bill’s story How we verify pricingSpot an error? Tell Bill