Instantly to Woodpecker Migration Guide (2026)

What changes	Instantly (today)	Woodpecker (after)
HIPAA (BAA)	Not supportedsource	Not published
Two-factor authentication	YesEnforcement: Not plan-gated in vendor docs (workspace owner setting)source	Yessource
Admin audit log	Yessource	Not published
Encryption	Commercially reasonable encryption for subscriber personal data (algorithms not published)source	Partial: AES-256-GCM at rest and TLS 1.3 in transit, per vendor 'partially encrypt' wordingsource
Mobile apps	iOS, Androidsource	Not published
Device & session controls	YesOwner-set re-authentication interval; sign out all sessions or force-log-out every workspace user.source	Not published

What changes

Instantly (today)

Woodpecker (after)

HIPAA (BAA)

Not supportedsource

Not published

Two-factor authentication

YesEnforcement: Not plan-gated in vendor docs (workspace owner setting)source

Yessource

Admin audit log

Yessource

Not published

Encryption

Commercially reasonable encryption for subscriber personal data (algorithms not published)source

Partial: AES-256-GCM at rest and TLS 1.3 in transit, per vendor 'partially encrypt' wordingsource

Mobile apps

iOS, Androidsource

Not published

Device & session controls

YesOwner-set re-authentication interval; sign out all sessions or force-log-out every workspace user.source

Not published

Switching from Instantly to Woodpecker

Switching from Instantly to Woodpecker means exporting your leads as CSV and manually recreating every campaign in Woodpecker’s builder, then adapting to its usage-based per-contacted-prospect pricing instead of flat monthly tiers.

By Bill Belcamino · Last updated September 16, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team

Quick verdict: Makes sense for teams whose actual monthly contact volume is low enough that Woodpecker’s usage-based pricing works out cheaper than Instantly’s flat tiers, or who specifically want Woodpecker’s included email verification and LinkedIn add-on – otherwise the switch is mostly lateral.

Why teams switch from Instantly to Woodpecker

Usage-based pricing can be cheaper at low volume

If you contact well under a plan’s included volume most months, Woodpecker’s pay-for-what-you-use model can cost less than committing to one of Instantly’s flat tiers.

Included email verification

Woodpecker bundles free email verification into its core pricing, which can reduce reliance on a separate verification tool.

Native LinkedIn outreach add-on

Woodpecker offers a dedicated LinkedIn outreach add-on per connected account, giving a more direct multichannel option than Instantly’s primarily email-first approach.

Estimate · your inputs

Switching Cost & Friction Estimator

Estimate the real hidden cost of moving from Instantly to Woodpecker, not just the subscription price.

Current contact / record count: 25,000

Active user seats: 10

—

Estimated migration time

—

Data friction rating

—

Total hidden switching cost

Data mapping & cleaning labor—

Migration / cleaning tooling fees—

Team retraining overhead—

Switching friction buffer (10%)—

Assumes a blended $45/hr internal labor rate with no native importer available, so sequences/records are rebuilt largely by hand. Adjust the sliders to match your team.

How to migrate your data

This migration follows the same manual pattern as the other cold-email-tool pairs – no vendor here provides a competitor import tool.

Step	What happens
1Export your lead lists from Instantly	Download active lead lists and campaign status as CSV from Instantly.
2Clean the export	Remove unsubscribes, bounces, and replied leads before re-uploading them elsewhere.
3Upload lists into Woodpecker	Create new prospect lists in Woodpecker and import your cleaned CSVs, mapping fields as needed.
4Manually rebuild each campaign	Recreate your Instantly sequences – subject lines, body copy, delay timing, and follow-up logic – step-by-step in Woodpecker’s campaign builder.
5Connect and verify sending mailboxes	Add mailboxes to Woodpecker and confirm SPF, DKIM, and DMARC records, taking advantage of Woodpecker’s included warmups for your first few accounts.
6Re-warm mailboxes and set your contacted-prospect volume	Run a fresh warmup period before scaling sends, and choose the contacted-prospect volume tier that matches your expected monthly usage under Woodpecker’s pricing model.

What Woodpecker’s importer doesn’t handle: Sequences, templates, and mailbox sending reputation do not transfer between the two platforms – every campaign step needs manual recreation, and you’ll also need to budget under a usage-based pricing model instead of a flat plan.

Pricing during the transition

Instantly’s flat monthly tiers make budgeting predictable, while Woodpecker’s usage-based pricing means your bill moves directly with how many prospects you contact.

Plan	Instantly	Woodpecker
Entry usage level	Growth $47/month billed monthly ($37.60/month billed annually); 1,000 uploaded contacts, 5,000 sends/month	Usage-based: $35/month for 500 contacted prospects billed monthly ($280/year billed annually)
Mid usage level	Hypergrowth $97/month billed monthly (25,000 contacts, 125,000 sends/month); $77.60/month billed annually (100,000 sends/month)	Usage-based: tiered, e.g. $67/month for 2,000 prospects or $188/month for 10,000, billed monthly ($536/year or $1,504/year billed annually)
High usage level	Light Speed $358/month billed monthly ($286.30/month billed annually); 100,000 contacts, 500,000 sends/month	Usage-based: per-prospect rate keeps falling ($1,354/month for 100,000 prospects billed monthly, or $10,832/year billed annually); custom above that

Model your actual expected monthly contacted-prospect count against Woodpecker’s pricing calculator before switching – usage-based pricing can be cheaper or more expensive than Instantly’s flat tiers depending entirely on your volume (as of September 2026).

Feature-parity checklist

Core sending capability overlaps closely; the meaningful differences are pricing structure and a few bundled extras.

Feature	Instantly	Woodpecker equivalent
Pricing model	Flat monthly tiers based on sending volume and contact count	Usage-based, billed by monthly tier of contacted prospects
Email verification	Available via add-on credits	Free email verification included in core pricing
LinkedIn outreach add-on	Not a core native feature	Available at $29/month per connected LinkedIn account
Unified inbox management	Unibox unified inbox across mailboxes	Standard inbox view
Built-in lead database	Native lead database bundled into higher-tier plans	Lead Finder credits sold separately, starting at $10 for 500 credits

Frequently Asked Questions

Is there a native Instantly-to-Woodpecker import tool?

No – migration is a manual CSV export/import plus a full campaign rebuild; neither vendor documents a connector for the other.

Is Woodpecker cheaper than Instantly?

It depends on volume – Woodpecker’s contacted-prospect tiers (from $35/month for 500 prospects billed monthly, as of September 2026) can undercut Instantly’s flat tiers at lower volumes but may cost more at very high volumes.

Will my Instantly campaigns transfer to Woodpecker?

No, every campaign step needs to be manually recreated in Woodpecker’s builder.

Does Woodpecker include email verification?

Yes, free email verification is bundled into its core pricing, unlike some competitors that charge separately.

Do I need to re-warm my mailboxes after switching?

Yes – warmup and sender reputation are specific to each platform’s sending infrastructure and need to be rebuilt in Woodpecker.

Sources

Prices on this page were recorded from each vendor’s own pricing page on the date shown at the top of the page. Vendors change pricing often — check the live source before you buy.

Every figure is also in our open dataset (JSON and CSV, CC BY 4.0), with its source page and verification date. See how we research pricing.

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. Pricing on this page was last verified on September 16, 2026. No paid sponsorships, no affiliate commissions.

Browse by category

Recently verified

Recently updated switching guides

What every guide covers

Open data

Pricing data

Original research

Security & compliance

Where your team works

Side by side

Security & access: what changes when you switch

Switching from Instantly to Woodpecker

Why teams switch from Instantly to Woodpecker