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Decision brief builderTurn your shortlist into a one-page case for sign-off: verified prices for your team size, requirements and sources.
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What transfers, and what doesn’tThe vendor’s own import path, step by step, plus the data you will rebuild by hand. Switching cost estimatorAn adjustable estimate of the hidden labor, cleanup and retraining cost, with its assumptions shown.
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Open data hub: every dataset (JSON/CSV)JSON and CSV under CC BY 4.0. Every value carries its source page and verification date. How we verify pricingThe research method behind every figure on the site.
Pricing data
Software IndexEvery tool we track in one sortable table: entry price, free plan, AI pricing and source. AI Pricing DatabaseHow each vendor bills its AI features: bundled, add-on, metered or quote. Stack Cost CheckerPrice every tool you pay for at list price, saved in a link that re-prices later.Black Friday Software DealsVerified deals plus the discounts you can get today, checked on each vendor’s site.
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The B2B SaaS Sticker Shock IndexCheapest published entry price in 18 categories, ranked.The AI TaxHow 19 AI features are actually billed: bundled, add-on or metered.The Real Cost of a 10-Person Startup StackThree software stacks priced at published entry prices.
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Security & compliance databaseSOC 2, ISO 27001, HIPAA BAAs, and the plan you need for SSO, SCIM and audit logs. How to read security claimsSOC 2 vs ISO 27001, the single sign-on tax, and what “Not published” means.
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Offline access databaseWhich tools work without internet, in which app, and what syncs later. Remote vs office guideIP allowlisting, device controls, data residency and office hardware, tool by tool.
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Security in every comparisonEach head-to-head now compares compliance, sign-in, offline and remote controls. Download the dataJSON and CSV, CC BY 4.0. Every value carries the vendor URL and quote.
Home › Stack cost checker
Free tool · for whoever gets asked “what are we paying for all this?”

What does your software stack really cost?

Add the tools your team pays for and your headcount. You get the whole stack priced at each vendor’s published list price, the cheapest listed option in every category, and a link you can bookmark or send to finance. Open the link again later and it re-prices with our latest verified data. Want a quick test of your price instincts first? Try the daily SaaS price game.

By Bill Belcamino · Page updated September 27, 2026 · Our methodologyResearched and fact-checked by the HelpCompare team
Bill Belcamino
Bottom line up frontby Bill Belcamino, founder of HelpCompare
Editorial assessment

Bottom line up front: What does my whole software stack really cost?

Add every tool you pay for and your headcount, and you'll see the whole stack at list price, with the date we checked every number.

I've bought, trialled and cancelled a long list of SaaS tools, and the overspend is rarely one big tool. It's the eight small ones nobody owns. Treat the cheapest-listed column as a lead, not an answer: read the comparison before you switch. Your stack lives in the link itself, so bookmark it and open it again the month before your next renewal. Nothing about it is sent to us.

My read of the verified data on this page, checked against vendor sources on September 27, 2026. Disagree or spot an error? Tell Bill

Price your stack

1Tools you pay for
Or start from an example:
2Team size
3Keep it

Your stack lives in the page link: bookmark it or send it. We track 100+ tools; nothing you enter is sent to HelpCompare.

Loading verified pricing…

How to audit your SaaS stack in 20 minutes

Most teams don’t overspend on one big tool. They overspend on the eight small ones nobody owns. This is the order we’d work in, and the checker above does the arithmetic.

  1. List every tool someone pays forPull the card statement and the expense reports, not just what IT knows about. Duplicates hide here: two video tools, two storage plans, a CRM nobody opens.
  2. Count the seats you actually usePrice the people who log in, not the people who were invited once. Per-seat tools are where the gap between paid and used gets expensive.
  3. Price it at list, with sourcesStart from each vendor’s published entry price, dated, so finance can check it. Then note where you pay more: a higher plan, add-ons, AI charges, or a monthly bill instead of annual.
  4. Check the cheapest listed option in each categoryA lower list price is a lead, not a decision. Read the head-to-head comparison for what you’d give up, and the migration guide for what the move costs.
  5. Put the renewal dates on a calendarThe cheapest time to switch or cut seats is the month before a renewal. Bookmark your stack link and open it then: it re-prices with our latest verified data.

Ready to make a case for one change? Turn it into a one-page decision brief, check the security and compliance data for IT, and read the migration guide before you commit. Renewing something soon? Check the discounts you can get today, from annual billing to nonprofit and startup programs.

Stack cost checker FAQ

Where do the prices come from?

From each vendor’s own pricing page, recorded with the date we checked it, in the same open dataset behind every HelpCompare page. Each tool links to its page with the source.

How is the cost for my team calculated?

Only by arithmetic on published prices: the entry plan’s price for the seats you enter, including any seat minimum the vendor publishes. Flat-priced tools are counted once. Quote-only and per-transaction tools are labelled instead of calculated. Higher plans, annual-versus-monthly differences, tax, add-ons and discounts are not included.

What does “cheapest listed in its category” mean?

The tool with the lowest published entry price, for the same seats, among the tools we track in that category. It is a fact about list prices, not a recommendation: plans differ in features and limits, so read the comparison first.

Is my stack saved or sent anywhere?

No. Your tools and seat counts are kept in the page address, so you can bookmark or share the link. This browser also remembers your last total so it can tell you if prices changed since your last visit. Nothing is sent to HelpCompare.

Why did my total change?

We re-check vendor pricing pages and update the dataset when a price changes. Your saved link always uses the latest verified prices, so the total moves when a vendor changes theirs.