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Decision brief builderTurn your shortlist into a one-page case for sign-off: verified prices for your team size, requirements and sources.
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What every guide covers
What transfers, and what doesn’tThe vendor’s own import path, step by step, plus the data you will rebuild by hand. Switching cost estimatorAn adjustable estimate of the hidden labor, cleanup and retraining cost, with its assumptions shown.
Open data
Open data hub: every dataset (JSON/CSV)JSON and CSV under CC BY 4.0. Every value carries its source page and verification date. How we verify pricingThe research method behind every figure on the site.
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Software IndexEvery tool we track in one sortable table: entry price, free plan, AI pricing and source. AI Pricing DatabaseHow each vendor bills its AI features: bundled, add-on, metered or quote. Stack Cost CheckerPrice every tool you pay for at list price, saved in a link that re-prices later.Black Friday Software DealsVerified deals plus the discounts you can get today, checked on each vendor’s site.
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The B2B SaaS Sticker Shock IndexCheapest published entry price in 18 categories, ranked.2026 SaaS Price IncreasesEvery list-price increase we could verify, with old price, new price and source.The AI TaxHow 19 AI features are actually billed: bundled, add-on or metered.The Real Cost of a 10-Person Startup StackThree software stacks priced at published entry prices.
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Security & compliance databaseSOC 2, ISO 27001, HIPAA BAAs, and the plan you need for SSO, SCIM and audit logs. How to read security claimsSOC 2 vs ISO 27001, the single sign-on tax, and what “Not published” means.
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Offline access databaseWhich tools work without internet, in which app, and what syncs later. Remote vs office guideIP allowlisting, device controls, data residency and office hardware, tool by tool.
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Security in every comparisonEach head-to-head now compares compliance, sign-in, offline and remote controls. Download the dataJSON and CSV, CC BY 4.0. Every value carries the vendor URL and quote.
Home › Open Data › Switching Cost Calculator
Calculator · Switch Plan

What will switching cost you? Calculator and migration plan

The real cost is the new subscription plus the cost of change: integrations, automations, data, training and the months you run both systems. Enter your tool, team and contract date to get a 3-year stay-or-switch figure, a must-have check, a migration plan timed to your renewal and a one-page brief for sign-off.

110 tools with verified, dated prices Must-haves checked against vendor docs No scores, no sign-up
Today Filled in with an example: a 42-agent support team on Zendesk. Replace it with yours.
What has to move
Options you are considering Price box blank = the vendor's cheapest published plan. Type the per-seat (or per-account) monthly price of the tier you would actually need.
Must-haves
Your planning hours (example values, change them)

These are example hours, not HelpCompare data. Replace them with your own or your partner's estimate.

Your plan

Loading your switch plan…

If nothing appears, JavaScript is off; the method is described below.

How the numbers work

  • Software is the vendor’s cheapest published plan from the HelpCompare dataset (/data/tools.json), per seat or per account as the vendor bills it. It is a floor. Type the price of the tier you would really buy in the option box and every figure updates.
  • Cost of change is your hours times your hourly cost: integrations, automations, data and history, custom objects, training and project-lead time, plus months running both systems, an outside partner and a contingency. The hours start as example values; change them to your own or your partner’s estimate.
  • Must-haves (SSO, SCIM, audit log, SOC 2, HIPAA BAA, enforced MFA) come from each vendor’s own documentation, with the plan that includes them and a source link. “Not published” means we could not find it; ask the vendor in writing.
  • Difficulty, 1 to 5, rates your setup (integrations, automations, years of history, custom objects, people), not the vendor. HelpCompare publishes no scores or rankings of its own.
  • The plan splits the project into discovery, mapping, build, migration and cutover, and works back from your contract end date to the day discovery has to start.
Planning a switch for 25 or more seats and want the plan built with you? Email bill@helpcompare.com with your current tool, seat count and renewal date.

Questions

What does it cost to switch business software?

Add the new subscription to the one-off cost of change: rebuilding integrations and automations, moving and checking your data, training, project time, any months you run both systems, an outside partner if you use one, and a contingency. This calculator lists each line so the total can be defended.

How long does a software migration take?

It depends on your setup, not the vendor. A small team with few integrations can move in 2 to 3 weeks; a team with a dozen integrations, dozens of automations and years of history usually needs 9 to 14 weeks or more. The plan here is timed back from your contract end date.

Does HelpCompare score or rank the tools?

No. HelpCompare publishes no scores or rankings of its own. The calculator counts facts (which must-haves each vendor documents, on which plan) and adds up your numbers. The difficulty level rates your own setup, not a vendor.

Share a scenario by copying the page address: the tools and seat count are kept in it.

From shortlist to switched

Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

01 · CompareWhich tool fits your team, side by side.133 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.264 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
Bill Belcamino, founder of HelpCompare
About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent eight and a half years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. No paid sponsorships, no affiliate commissions.

Read Bill’s story How we verify pricingSpot an error? Tell Bill