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Not sure what you need? Start hereTell us the job and see the software it takes, with verified prices for your team.
Recently verified
Decision brief builderTurn your shortlist into a one-page case for sign-off: verified prices for your team size, requirements and sources.
Recently updated switching guides
All 232 migration guides →
What every guide covers
What transfers, and what doesn’tThe vendor’s own import path, step by step, plus the data you will rebuild by hand. Switching cost estimatorAn adjustable estimate of the hidden labor, cleanup and retraining cost, with its assumptions shown.
Pricing data
Software IndexEvery tool we track in one sortable table: entry price, free plan, AI pricing and source. AI Pricing DatabaseHow each vendor bills its AI features: bundled, add-on, metered or quote.
Original research
The B2B SaaS Sticker Shock IndexCheapest published entry price in 18 categories, ranked.The AI TaxHow 19 AI features are actually billed: bundled, add-on or metered.The Real Cost of a 10-Person Startup StackThree software stacks priced at published entry prices.
Open data
Download the datasetsJSON and CSV under CC BY 4.0. Every value carries its source page and verification date. How we verify pricingThe research method behind every figure on the site.
Security & compliance
Security & compliance databaseSOC 2, ISO 27001, HIPAA BAAs, and the plan you need for SSO, SCIM and audit logs. How to read security claimsSOC 2 vs ISO 27001, the single sign-on tax, and what “Not published” means.
Where your team works
Offline access databaseWhich tools work without internet, in which app, and what syncs later. Remote vs office guideIP allowlisting, device controls, data residency and office hardware, tool by tool.
Side by side
Security in every comparisonEach head-to-head now compares compliance, sign-in, offline and remote controls. Download the dataJSON and CSV, CC BY 4.0. Every value carries the vendor URL and quote.
Home › Open Data › Switching Cost Estimator
Calculator

What does switching actually cost?

The subscription side comes from verified entry prices in the HelpCompare dataset. The labor side — exporting data, rebuilding workflows, retraining people — is yours to enter, because we will not invent hours for your team. Together they give a net figure and a break-even point.

96 tools with published entry prices 7 quote-only or percentage-priced Prices dated and sourced
Your switching labor — enter your own estimates (we do not model these)

What this does, and does not, do

  • Subscription cost is the tool’s cheapest published plan, multiplied by your seats when the vendor bills per user, or taken flat when it bills per account. It is a floor: add-ons, seat minimums, plan tiers and annual-versus-monthly billing can raise it, and the linked comparison page models those.
  • Labor cost is entirely your inputs. Migration guides on HelpCompare describe what transfers and what you rebuild by hand; they do not assign hours, because that depends on your data and your people.
  • Quote-only tools (no published price) show as “not published” and the subscription delta is left blank rather than guessed.
  • Break-even is the number of months of subscription savings needed to pay back the one-off labor. If the destination costs more, there is no break-even and the tool says so.

Where the numbers come from

Every entry price is the one recorded on the HelpCompare comparison page for that tool, read from the vendor’s own pricing page and dated. The estimator reads the same dataset published at /data/tools.json, so it can never disagree with the data hub. The link for each figure appears under the result.

Share a scenario by copying the page URL — the tools, seat count and horizon are kept in the address so a colleague (or an AI assistant) lands on the same result.

From shortlist to switched

Built for the leader who owns the selection, answers for the spend, drives the rollout, and lives with the results. HelpCompare covers the whole decision, not just the first step.

01 · CompareWhich tool fits your team, side by side.116 comparisons 02 · Price & approveSourced, dated pricing and a one-page brief for sign-off.Decision brief 03 · SwitchWhat moves, what you rebuild, what it costs.232 guides 04 · ShareDownload and cite the data. CC BY 4.0.Open data
Bill Belcamino, founder of HelpCompare
About the author

Bill Belcamino

Founder and author, HelpCompare

Engineer by training, operator by experience, marketer by choice. Bill spent nine years as an engineer at HP, was COO of Auctiva (the number one third-party selling platform on eBay, past 200,000 users) and ran Google’s $70M/year search syndication partnership at Alot.com. Then he spent 13 years building his own web properties with his own money at stake. He has bought, trialled, integrated and cancelled more SaaS tools than he can count, and started HelpCompare because the real cost of switching tools is the part nobody covers.

“I’ve sat on both sides of the table: the agency recommending the tool and the client paying for it.”

Researched and fact-checked by the HelpCompare team. No paid sponsorships, no affiliate commissions.

Read Bill’s story How we verify pricingSpot an error? Tell Bill